Project Management Administrator

WHO WE ARE

Whether in your home, office, or out in your community, the walls that surround you must be safe, structurally sound, and sustainable. It’s our job to make that happen.

The National Institute of Building Sciences is an independent 501(c)(3) non-profit, non-governmental organization that supports advances in building science and technology. We were established by the U.S. Congress in the Housing and Community Development Act of 1974, Public Law 93-383. Congress recognized the need for an organization to serve as an interface between government and the private sector – one that serves as a resource to those who plan, design, procure, construct, use, operate, maintain, renovate, and retire physical facilities.

We bring together experts from throughout the building industry, design, architecture, construction, and government. We lead conversations to ensure our buildings and communities remain safe, and we work to seek consensus solutions to mutual problems of concern.

SUMMARY

This role will coordinate the administrative operations of the ongoing projects conducted by the NIBS. The ideal candidate for this position possesses a positive attitude, a strong work ethic, strong time management, and multi-tasking skills, and is highly adaptable. The Project Management Administrator ensures NIBS program and project managers can focus on the tasks that ensure our projects are delivered on time and with great quality.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Program and Project Management Administration:

• Assist program and project managers in administration functions and processes.
• Maintain and update budgets as project progresses and support invoicing and contract administration duties
• Monitor moving parts of the project keeping them synchronized and moving forward.
• Prepare, organize, and distribute project materials.
• Attend assigned project meetings and record minutes.
• Track and report project metrics.
• Analyze project data and produce progress reports.
• Support the Project Management Organization within NIBS
• Assist in the development, maintenance, and administration of key standard operation procedures, e.g. a Quality Management Plan
• Help prepare project presentations.
• Performs other duties as assigned.

SUPERVISORY RESPONSIBILITIES

N/A

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Specific skills include:

• Understanding of project work plans, schedules, staffing, and budgets.
• Familiarity with Federal Contracting, associated terminology, and requirements.
• Ability to work on multiple projects.
• Proficiency in MS Project, or similar Project Management tools preferred.
• Proficiency in Microsoft Office Suite.
• Ability to work in a team environment.
• Ability to effectively meet deadlines.
• Excellent communication skills, both oral and written.
• Proficiency in Microsoft Suite (Excel, Word, etc.)
• Some working knowledge of the building industry.
• Extremely organized and focused.
• Team player.
• Propensity for multi-tasking.
• Results driven.

EDUCATION and/or EXPERIENCE

• Bachelor’s degree required.
• Minimum 5 years related experience and/or training; or equivalent combination of education and experience.

BENEFITS

NIBS offers a competitive benefits package including fully paid health care premiums for medical, dental, and vision.