What are the responsibilities and job description for the Accounting Clerk position at National Investments?
POSITION DESCRIPTION:
The accounting clerk is responsible for maintaining, processing, and managing the accounts payable and accounts receivable transaction for commercial and subsidized properties.
DUTIES:
1. Posts, processes, and pays invoices in accordance with vendor payments terms, as well as National Investments internal policies and procedures and accounting controls in the Company’s Accounts Payable operating system. (YARDI)
2. Vouchers invoices for payment recording relative data from the invoices including all purchases relating to Lowe’s, Home Depot, and Washers Inc.
3. Reconciles Account Payable accounts to ensure amounts paid are accurate.
4. Answers queries from suppliers and contractors regarding account payable payments. Monitors payables to ensure payments are made in a timely manner under the direction of Accounting.
5. Maintains copies of vouchers, invoices, and correspondence necessary for filing. Checks and audits data and files to determine previous payments and check/voucher numbers to eliminate duplicate payments.
6. Verifies, classifies, posts records and scans rent deposits to seven (7) different banks.
7. Assists the Accounting Manager in reconciling and posting monthly Housing Assistance Payments (HAP) receipts. Monitors HAP age receivables, and resolves issues in conjunction with the Accounting Manager. Ensures each tenant’s ledger is appropriately debited with their HAP subsidy. Research HAP and resident A/R balances on the resident ledgers to determine the accuracy of the payment applications.
8. Prepare HAP related reports.
9. Creates receipt batches in YARDI to apply HAP payments.
10. Performs other duties as assigned.
11. Generates monthly pre-billing and invoices for 300 Commercial tenants.
QUALIFICATIONS:
1. Working knowledge of general accounting procedures and principles.
2. Prior experience with an ERP operating system such as Yardi and QuickBooks.
3. Strong organizational skills to manage a high-volume workload.
4. Excellent communication skills including the ability to manage vendor and supplier relations.
5. Five years’ experience process in one of the following disciplines: A/P invoices, receivables and/or journal reconciliations.
6. High School diploma or GED; Associate Degree preferred but not required.
7. Minimum of 2 years’ experience in HAP deposit preferred but not necessary.
PHYSICAL DEMANDS: The employee’s responsibilities are performed in an office setting and require the use of a computer, telephone, fax, and other office equipment needed to perform their respective duties and responsibilities. The noise level is typical of an office environment. The job is sedentary and requires repetitive hand motion manipulating a keyboard. The position requires the ability to reach, bend, and lift up to 10 pounds.
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- Monday to Friday
Application Question(s):
- Are you aware that this is a fully onsite position Monday though Friday, 8am to 5pm?
Ability to Commute:
- Johnston, RI 02919 (Required)
Work Location: In person