Corporate Legal Assistant (Foreclosure)

Ob Description

We are seeking a Legal Assistant to join the Bankruptcy & Restructuring practice group in our Pittsburgh office. This position will work closely with associates, shareholders, and paralegals on the full spectrum of foreclosure administrative support. Some of the key anticipated responsibilities are listed below:

• Support attorneys and paralegals on administrative items including receiving and opening mail. Distribute the mail to the appropriate attorney.
• Transcription of dictation for some attorneys for correspondence including letters to clients and engagement letters.
• Conduct referral reviews.
• E-file documents in federal and state court systems.
• Document redactions and exhibits to pleadings.
• Assist with inheritance tax and monitoring.
• Assist with the process for Quiet Title Actions (QTA) and monitoring the filing progress.
• Send drafted letters to each party with interest in the estate in question.
• Research properties on county assessment sites for information on building structure to include in the filings.
• Create a certificate of mail that lists all the interested parties that is attached as an exhibit sent to the Prothonotary and Sherriff.
• Assist with MVN’s, required validation notices sent out via certified mailing.
• Follow the listing of documents each county requires in their sale packets to create packet that is sent prior to sale date.
• Creates FedEx labels, includes self-addressed stamped envelopes, and requests checks for Sheriff sales.
• Draft short pleadings including dismissals and vacates to file with the court at the end of certain actions.
• At the end of each case review the documentation and draft a chronology report that details what occurred throughout each step of the process. These will be filed within the document management system for client review.
• Complete monthly expense reports and credit card statements, scanning, and printing documents.
• Maintain electronic and physical client files.
• Maintain attorney’s calendars by setting appointments, coordinating schedules, and setting up meetings, pleadings, electronic filing.
• Answer phones and communicating with courts and prothonotaries.
• Enter attorney’s billable time.
• Assist the legal support team with coverage for receptionist or other legal assistants.
  
  

Please note that we champion the development of all roles. This job description is not designed to contain comprehensive listing of all responsibilities, as they may change to meet the ongoing needs of clients and the firm.

Requirements

REQUIRED QUALIFICATIONS

• High school or equivalent
• Three (3) or more years of experience as a Legal Assistant or related experience
• Experience using PACER to search dockets, party information, and download pleadings.
• Experience with CaseMax platform or a similar case management platform
• Experience with state filings and familiarity with various county and prothonotary websites.
• Excellent communication skills
• Solid writing and editing skills
• Ability to work in and adapt to a fast-paced work environment
• Experience with Microsoft Office Outlook, Excel, Word, and other software
• Commitment to professionalism, cooperation, and teamwork
  
  

Beneficial Qualifications

• Experience with iManage document management system
• Experience filing court documents, electronically preferred
• Experience with ECF for federal court filings a plus
• Paralegal certificate
• Active Notary license