Conference Planner

Conference Planner

Company Summary

Come join one of America’s fastest growing insurance companies with a stable history of 175 years. At National Life Group (“NLG”), we offer a flexible work environment with opportunity for growth. As a mission-driven business, our promises are as important as the products we sell. We encourage our associates to live our values: Do Good. Be Good. Make Good.

Our mission extends beyond the insurance and annuities policies that we sell. Our cause is also to make the world a better place through grants from our charitable foundation, paid time for our employees to volunteer, environmentally sustainable and healthy work sites, and events that promote the work of nonprofits in our own backyard.

We invite you to explore what we have to offer and to join our cause.

Role Summary

The Conference Planner position is responsible for planning, supporting, and executing meetings on and off site with the Recognition & Conferences Team in all aspects of its responsibilities, with customer-engagement (external and internal) program meetings and events to ensure successful conferences and events.  This position is a highly visible role, reporting to the AVP, Recognition & Conferences, and provides outstanding customer service, with strong hospitality skills.  The ideal candidate will be skilled at a high level of multi-tasking, logistics, multiple projects, and managing cost containment for multiple meetings.  Successful candidates will collaborate with cross-functional teams to ensure high standards of excellence are executed in the planning of logistics, and this role requires an ability to communicate effectively with a strength in leading projects and teams.  Must be comfortable with digital communication and technology. 

Essential Duties and Responsibilities

• Plan details for meetings and events, and coordinate logistics for Vermont and Texas Campus Meetings, and as needed, off-site conferences and events as assigned, including execution on site. Examples may include, but not limited to menu planning, designing room setups/layout, support audiovisual needs and preparation, marketing materials coordination and agenda preparation, collection of payments/receipts, and other administrative tasks.  Attention to detail and strong organizational skills are required.
• Support execution of technology with registration, conference app development and other types of communications, including analysis/reports, as needed. 
• Present recommendations to internal clients and stakeholders as needed.
• Support execution of:  Banquet Event Orders, Rooming lists, Air and Ground Manifests, Contract bookings, Guesthouse Lodging Needs, Audio Visual Contracts, and other communications as directed. 
• Provide on-site support for Vermont Campus, Texas Campus and off-site locations as needed. 
• Collaborate with Marketing teams to execute marketing materials for on-site of meetings. 
• Flexible ability to work evenings and weekends, and periodic travel, as needed.
• This position is presently onsite/hybrid with the expectation that you are in the office three days per week with current campus days being Tuesday, Wednesday and Thursday (subject to change with advance notification and manager discretion)

Minimum Qualifications

• Bachelor’s Degree, with major in hospitality, event management or related field preferred.
• 3 – 5 years experience in hospitality and/or corporate field as a conference or event planner. 
• Superior technology skills required. Microsoft Office (Excel, Word, Powerpoint) a must.
• Excellent interpersonal and communication skills necessary. Ability to present/public speaking.
• Ability to operate with a smile under pressure and meet tight deadlines, with a desire to work in a fast paced, challenging environment. Strong hospitality skills, with problem solving ability.
• Must be flexible in schedule to work with on-site meetings.
• Willing to travel periodically, if required.
• Strong analytical skills.
• Superior written and presentation skills required
• Ability to follow the latest trends in the hospitality and travel industries and translate to best practices for the enterprise
• Ability to work within a team approach. Collaboration in a group setting.

Preferred Qualifications

• Experience and/or certification with Cvent software is a welcomed addition but not mandatory.

Benefits

• Your benefits start day one and are flexible and customizable to your and your family’s specific needs. Check out the BENEFITS of a Career at National Life!

The base compensation range represents the low and high end of the range for this position. Actual compensation will vary and may be above or below the range based on various factors including but not limited to qualifications, skills, competencies, location, and experience. The range listed is just one component of our total compensation package for employees.

Other rewards may include an annual bonus, quarterly bonuses, commissions, and other long-term incentive compensation, depending on the position.  National Life offers a competitive total rewards package which includes: a 401(k) retirement plan match; medical, dental, and vision insurance; a company funded wellness account for director and below employees; 10 paid holidays; a generous paid time off plan (22 days of combined time-off for non-exempt employees and exempt employees have discretion in managing their time, including scheduling time off in the normal course of business, but in no event will exempt employees receive less sick time than required by state or local law); 6 weeks of paid parental leave; and 6 weeks of paid family leave after a year of full-time employment.

National Life is accepting applications for this role on an ongoing basis and the role remains open until filled.   

National Life Group® is a trade name of National Life Insurance Company, Montpelier, VT – founded in 1848, Life Insurance Company of the Southwest, Addison, TX – chartered in 1955, and their affiliates. Each company of National Life Group is solely responsible for its own financial condition and contractual obligations. Life Insurance Company of the Southwest is not an authorized insurer in New York and does not conduct insurance business in New York. Equity Services, Inc., Member FINRA/SIPC, is a Broker/Dealer and Registered Investment Adviser affiliate of National Life Insurance Company. All other entities are independent of the companies of National Life Group.

National Life Group

1 National Life Dr

Montpelier, VT 05604

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