What are the responsibilities and job description for the Accounting Specialist position at National Logistics Service (NLSfreight)?
Overview
This position will report directly to the Accounting Manager. Primary responsibility is to assist
the accounting department with daily functions by performing entry level accounting duties
including Accounts Receivables, Accounts Payables and Billing tasks.
Outline of Responsibilities
● Review and process incoming vendor invoices.
● Run billing reports to obtain reconcile what needs to be reviewed and processed.
● Reconcile incoming vendor invoices to load information to ensure all documentation is
received and rates match vendor invoice total.
● Verify billing requirements are met for invoicing.
● Process and post daily invoices in our software.
● Monitor incoming emails and calls regarding various billing requests/issues and advise.
● Maintain and Update vendor files as needed
● Research, communicate, and resolve invoice discrepancies between the vendor and/or
our agents
● Communicate with agents and supervisor on possible claims and vendor issues following
outlined requirements.
● Communicate with our Accounts Receivable and Billing Departments regarding invoice
disputes.
● Field incoming emails and calls to our AP department regarding various requests/issues
● Adhere to daily and weekly metrics outlined by supervisor.
● Assist in the process of daily payables and weekly check runs
● Process daily payables and submit payments to bank for approval.
● Process and age payables for vendors
● Process payable adjustments
● Assist and communicate with agents and AR department, monitoring customer requests
and reconciling account discrepancies
● Assist in process of customer invoice adjustments (credit and debits as approved by
supervisor) Maintaining a well organized audit trail for all adjustments and approvals
with proper confirmation.
● Assist in reconciliation of payments received and applied accordingly based on
remittance supplied by customer. Handle reconciliation of payments by email/phone to
obtain proper remittance details if none are provided.
● Send weekly statements to customers and assist in account reconciliation and aging.
● Assist in running and processing weekly payroll and commission for employees.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of
activities, duties or responsibilities that are required of the employee for this job. Duties,
responsibilities and activities may change at any time with or without notice by your manager
Qualifications
● High School Diploma
● Equivalent working experience preferred.
Preferred Skills
● Proficient knowledge of Microsoft Excel
● General Accounting Knowledge & Quick Learning Skills
● Self Motivated in order to maintain daily/ weekly goals.
● Detail Orientated
● Ability to handle fast paced environment
● The ability to multi-task
Compensation:
Salary along with the opportunity for growth and development with a fast-growing
organization.
Benefits
● Health care reimbursement
● Company 401K match
● Gym membership
● Paid Vacation
● Cell Phone stipend