Business Office Manager

National Maintenance is hiring for a Business Manager for it's Auburn, NY headquarters to work on-site. This is a 30 hour per week position. This is a great opportunity for an individual looking for a flexible work schedule.

The Business Manager oversees the day-to-day office operations of National Maintenance as well as performs bookkeeping services for the organization.

Essential Job Duties and Responsibilities: (Additional duties as assigned)

· Collaborate with management regarding the oversight of the day-to-day business operations of the organization.

· Perform bookkeeping services, operate computers programmed with accounting software (QuickBooks) to record, store, and analyze information.

· Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.

· Calculate, prepare, and issue bills, invoices, account statements, and other financial statements according to established procedures.

· Calculate and prepare checks for invoices, subcontractors, taxes, and other payments, ensuring timely payments.

· Monitor status of loans and other Company accounts to ensure that payments are up to date.

· Reconcile records of bank transactions, as well as report discrepancies found in records.

· Match order forms with invoices and record the necessary information, as well as prepare purchase orders and expense reports.

· Access computerized financial information to answer general questions as well as those related to specific accounts.

· Perform general office duties, such as filing, answering telephones, and handling routine correspondence.

· Screen candidates for open positions and assist with new hire onboarding.

· Assist with the management of payroll platform, timecard management and reporting.

· Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail.

· Communicate with customers, employees, and other individuals to answer questions, disseminate, or explain information, and address complaints.

· Process and prepare documents, such as business or government forms.

· Purchase and maintain all supplies necessary for the functioning of the business, including but not limited to forms, paper, pens, printing supplies, etc. Keep expenditures within budgeted amount.

· Comply with federal, state, and company policies, procedures, and regulations.

· Review files, records, and other documents to obtain information to respond to requests.

· Compile, copy, sort, and file records of office activities, business transactions, and other activities.

· Collaborate with HR consultant as needed to assist with HR related duties.

· Handles Executives’ requests and queries appropriately and timely.

· Additional duties as assigned.

Required Experience and Education:

· High School Diploma or General Educational Diploma (GED); Associate degree or Bachelor’s degree in Business Administration or related field preferred.

· At least three years of related experience.

Required Skills and Attributes:

· Must be able to manage multiple priorities effectively as well as multitask.

· Must have strong organizational skills and be highly detail oriented.

· Must have the ability to act and perform exemplary work independently.

· Strong interpersonal and communications skills and the ability to understand and handle sensitive and confidential information.

· Strong written/verbal communication skills with highest personal and ethical standards.

· Must have the ability to interact well with colleagues and customers and maintain a professional demeanor.

Equipment, Machines and Software Used:

· Computer software: Microsoft Office to include QuickBooks, Microsoft Office including Word, Excel and Outlook.

Physical and Mental Requirements:

· Ability to sit, stand, walk, talk, hear, use hands to finger, grasp, handle or feel, push, pull, reach, crouch, bend, kneel, climb, and perform repetitive motions of the hands and/or wrists.

· Mental and visual attention required to perform work dealing primarily with preparing and analyzing data and figures, using a computer terminal, and reading.

Physical Exertion:

· Exerts up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently to lift, carry, push, pull, or otherwise move objects.

· Light exertion can involve sitting, walking and/or standing most of the time.

Environmental Conditions:

· Work is performed in an office setting.

· Occasional weekend and evening hours are required.

National Maintenance is an Equal Opportunity Employer.

Job Type: Full-time

Pay: $30.00 - $32.00 per hour

Expected hours: 30 per week

Benefits:

• 401(k)
• 401(k) matching
• Flexible schedule
• Paid time off

Schedule:

• Monday to Friday

Experience:

• Microsoft Office: 5 years (Preferred)
• Administrative experience: 5 years (Preferred)

Ability to Commute:

• Auburn, NY 13021 (Preferred)

Ability to Relocate:

• Auburn, NY 13021: Relocate before starting work (Preferred)

Work Location: In person

Salary : $30 - $32