What are the responsibilities and job description for the Facility Coordinator I - Onsite position at National Marrow Donor Program?
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POSITION SUMMARY:
This position is responsible for day-to-day coordination duties within the Facility Management (FM) and Real Estate department. The individual will perform administrative duties, manage small projects, and perform light physical work as assigned by supervisor. This position is onsite at our World Headquarters. #LI-Onsite
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ACCOUNTABILITIES:
Logistics Coordination / Organization and Planning:
- Works with company employees on their department needs – donor letter communication, deliveries, mail distribution, assist in space coordination moves/adds/changes, and company event room set-ups.
- Works with outside companies and service providers as necessary to meet department goals – shipping & receiving, onsite shredding services, and vendor management as needed.
- Works with supervisor on contractual agreements with service providers and outside companies.
- Tracks costs and income; coordinates invoice payments; provides reports to supervisor.
- Identifies cost-savings measures; implements as assigned.
- Flexible with work hours to support special building and business events.
Small Project Coordination:
- Coordinate minor projects as assigned by supervisors.
- Provides estimated project costs, tracks expenditures, works within expense limits and report budget variances.
- Prioritizes multiple projects simultaneously, while maintaining a high-level of quality and attention to detail.
Administrative and Marketing:
- Assists and supports department leadership with documents, presentations, reports, letters, and forms.
- Uses department technology to complete tasks – may include AutoCAD, IWMS, Security database, MS Office software, SharePoint etc.
- Promotes FM services, building amenities and on-going process improvements.
- Represents FM department and NMDP organization positively to the public.
Safety and Emergency:
- Along with FM team, enforces the company’s security and safety programs.
- Supports FM team in emergency response.
- Participates in required safety training and practice safety measures when conducting work.
- Other duties as assigned.
REQUIRED QUALIFICATIONS:
Knowledge of:
- Office technology, including databases.
- Fundamentals of project management.
Ability to:
- Ability to analyze instructions, implement requirements, and document outcomes.
- Complete electronic forms and write reports.
- Work independently with little supervision.
- Take a proactive approach to addressing issues and solving problems.
- Strong sense of initiative and results driven.
- Strong organization and time management skills.
- Proven positive customer interaction and service.
- Excellent oral and written communication.
- Work with various office equipment.
- Exert up to 30 pounds of force occasionally and up to 10 pounds of force frequently.
- Work overtime and evening/weekend hours when needed for special events.
Education and/or Experience:
- High school diploma/GED with independent office experience.
- 2 years’ work experience; corporate office environment preferred.
- Proficient experience in MS Office software. Previous project coordination experience.
- Must have a valid Driver’s License.
PREFERRED QUALIFICATIONS: (Additional qualifications that may make a person even more effective in the role, but are not required for consideration)
- Previous process development, documentation, and improvement experience is preferred.
- Associate degree in business or related field is preferred.
BENEFITS:
NMDP offers regular, full-time employees medical, dental, vision, life and disability, accident/critical illness/hospital, well-being, legal, identity theft and pet benefits. Retirement, paid time off/holidays, leave and incentive plans are also offered to eligible employees. Please reference this link for more information: NMDP Benefit Information
NMDP is committed to fostering an environment of transparency and fairness in our compensation practices. To support this commitment, we provide clear and upfront information about the salary range for this position. The anticipated salary range for this role is $22-25/hr and will be commensurate with market pay, experience and qualifications.
Salary : $22 - $25
