What are the responsibilities and job description for the Administrator, Operations position at National MS Society?
Who We Are
The National Multiple Sclerosis Society mobilizes people and resources to drive research for a cure and to address the challenges of everyone affected by MS. To fulfill this mission, the Society funds cutting-edge research, drives change through advocacy, facilitates professional education, collaborates with MS organizations around the world, and provides programs and services designed to help people with MS and their families move their lives forward. We partner with volunteers to accomplish our work. Staff members engage volunteers through effective and timely communications, facilitating meaningful opportunities, and continually seeking and providing feedback for reciprocal growth and learning.
Job Summary
Provides a broad range of administrative support to 2 market offices (one local specific to the Denver office, and one remote support). Primary market level responsibilities are supporting fundraising events, and office facilities. Will require some weekend work, and potential travel for events.
This is a hybrid position that requires going into the Denver, CO physical office a minimum of 2 days a week.
Fundraising Events 20%
Estimated hiring compensation range for this role is $36,000 - $43,000 based on our average compensation schedule. Final offers will be based on candidate geographic location and consider career experience and may vary from this range due to these and other factors.
The National Multiple Sclerosis Society provides a highly competitive, comprehensive benefit package to employees. These benefits include a considerable Paid Time Off Plan; Paid Holidays; 401k Retirement Savings Plan with Society match; Educational Reimbursement Plan; Professional Development Assistance; Commuter Benefit Plan; Comprehensive Health & Welfare benefits including Medical, Dental, Vision, Flex Spending Accounts, Life Insurance, Disability Coverage, Life Assistance Plan as well as additional voluntary benefit offerings.
The Society has a career framework that is our foundation of a clear, consistent structure for growth and careers. It is comprised of career bands and career levels, as well as functions and disciplines, that together, capture the Society’s positions and work.
This position is in the Business career band and a level of 2 (B2)
The National MS Society is committed to building a diverse and inclusive workforce. We strive to create a workforce that reflects the communities we serve and where everyone feels empowered to bring their authentic selves to work. We need you and your unique talents and perspectives to help us write the last chapter on MS.
Application Instructions
We appreciate your consideration of our job opportunities and strive to make it as effortless as possible to apply for our positions. With only a few required sections and the option to use our resume parsing tool, we aim to streamline the application experience, saving you time and effort. Additionally, if you wish to include a cover letter with your application, please feel free to attach it along with your resume, and any other documents required, to the Resume/CV document upload section at the bottom of the My Experience page. We appreciate your interest in joining our team and look forward to receiving your application!
Important: Please check the job posting to see if a Cover Letter or any other documents are required for the position you are applying to. You will not be able to modify your application after you submit it. The My Experience page is the only opportunity to add your cover letter and supporting document attachments. If you experience any trouble submitting your materials, please check out our FAQ & Contact Us page.
The National Multiple Sclerosis Society mobilizes people and resources to drive research for a cure and to address the challenges of everyone affected by MS. To fulfill this mission, the Society funds cutting-edge research, drives change through advocacy, facilitates professional education, collaborates with MS organizations around the world, and provides programs and services designed to help people with MS and their families move their lives forward. We partner with volunteers to accomplish our work. Staff members engage volunteers through effective and timely communications, facilitating meaningful opportunities, and continually seeking and providing feedback for reciprocal growth and learning.
Job Summary
Provides a broad range of administrative support to 2 market offices (one local specific to the Denver office, and one remote support). Primary market level responsibilities are supporting fundraising events, and office facilities. Will require some weekend work, and potential travel for events.
This is a hybrid position that requires going into the Denver, CO physical office a minimum of 2 days a week.
Fundraising Events 20%
- Lead registration and donation handling for Bike MS, Walk MS and Leadership Events
- Attend market events and provide excellent experience for volunteers and participants
- Participate in all training, assist in report generation, support offline donation processing
- Assists in gathering, managing Board of Trustee data, takes minutes and preps office for quarterly Board of Trustees meetings
- Supports supervisors and Chapter President in setting up office space and equipment for new hires
- Weekly mail gathering, shipping, coding and batch redacting.
- Primary contact for building management, landlord, and office or equipment vendors
- Ensure office space, equipment and services are maintained, and staff are equipped to use effectively.
- Coordinate and place timely supply and equipment orders to support facility needs, general operations and events
- Serve as primary point of contact for executing Office Moves, Closures
- Work in partnership with other departments to execute physical receipting needs
- Coordinate to ensure deadlines are met
- Streamline workflows, while ensuring good customer service.
- Associate's Degree or Higher, preferred (3-5 years of relevant experience in lieu of degree)
- Minimum of three years office experience including AP/AR, HR, and executive support.
- Mailroom/supply experience preferred
- Shipping and receiving experience helpful
- Basic understanding of internal controls
- Skills in accurate data entry and preparation of spreadsheets on a PC
- Able to stay focused on deadlines while multitasking
- Flexibility in prioritizing duties
- Professional demeanor
- The role requires a high degree of confidentiality
- Basic knowledge of MS Windows operating systems and MS Office 2010
- Basic understanding of PC networks
- Able to prioritize and organize workload
- Must be able to work with people that have a wide variety of personalities and abilities
- Ability to lift 50 pounds
Estimated hiring compensation range for this role is $36,000 - $43,000 based on our average compensation schedule. Final offers will be based on candidate geographic location and consider career experience and may vary from this range due to these and other factors.
The National Multiple Sclerosis Society provides a highly competitive, comprehensive benefit package to employees. These benefits include a considerable Paid Time Off Plan; Paid Holidays; 401k Retirement Savings Plan with Society match; Educational Reimbursement Plan; Professional Development Assistance; Commuter Benefit Plan; Comprehensive Health & Welfare benefits including Medical, Dental, Vision, Flex Spending Accounts, Life Insurance, Disability Coverage, Life Assistance Plan as well as additional voluntary benefit offerings.
The Society has a career framework that is our foundation of a clear, consistent structure for growth and careers. It is comprised of career bands and career levels, as well as functions and disciplines, that together, capture the Society’s positions and work.
This position is in the Business career band and a level of 2 (B2)
The National MS Society is committed to building a diverse and inclusive workforce. We strive to create a workforce that reflects the communities we serve and where everyone feels empowered to bring their authentic selves to work. We need you and your unique talents and perspectives to help us write the last chapter on MS.
Application Instructions
We appreciate your consideration of our job opportunities and strive to make it as effortless as possible to apply for our positions. With only a few required sections and the option to use our resume parsing tool, we aim to streamline the application experience, saving you time and effort. Additionally, if you wish to include a cover letter with your application, please feel free to attach it along with your resume, and any other documents required, to the Resume/CV document upload section at the bottom of the My Experience page. We appreciate your interest in joining our team and look forward to receiving your application!
Important: Please check the job posting to see if a Cover Letter or any other documents are required for the position you are applying to. You will not be able to modify your application after you submit it. The My Experience page is the only opportunity to add your cover letter and supporting document attachments. If you experience any trouble submitting your materials, please check out our FAQ & Contact Us page.
Salary : $36,000 - $43,000
