What are the responsibilities and job description for the Accounts Payable Specialist position at National Resident Matching Program?

Job Description

Salary : $52,000-$62,400

ABOUT THE ORGANIZATION

The National Resident Matching Program (NRMP) is a private, not-for-profit organization established in 1952 to provide a uniform date of appointment to positions in graduate medical education (GME) in the United States. The NRMP is not an application processing service; rather, it provides an impartial venue for matching applicants and programs preferences for each other consistently. The NRMP conducts the annual Main Residency Match encompassing almost 50,000 applicants for more than 40,000 positions in core residencies as well as Matches for fellowship positions in more than 70 subspecialties through its Specialties Matching Service.

POSITION SUMMARY

The position reports to the Director of Finance and is responsible for processing invoices, cutting checks, reconciling vendor statements, and monthly AP accrual.

Security and Privacy responsibilities are identified in the Acceptable Use Policy (AUP), which applies to all users, roles, and NRMP resources.

ESSENTIAL DUTIES AND RESPONSIBILITIES (Duties that occupy a major portion of time and importance in the job)

Receive, code, and investigate accounts payable invoices and process approved vendor checks
Manage approval process and ensure approvals are received in a timely manner
Prepare and process invoices and reimbursements in Nexonia, accurately and timely
Establish new vendors in accordance with company policies and maintain vendor database
Review and verify Vendor Statements as needed
Corresponds with vendors and responds to payment status inquiries.
Identify and resolve any discrepancies between purchase orders and invoices
Manage deposits made on required purchase orders
Maintain 1099 vendor files for accuracy and up to date W9 s for tax reporting
Prepare and process weekly vendor payments
Management and reconciliation of multiple credit card accounts
Maintain filing system for all accounting records

INTERACTIONS (External and Internal)

External :

Daily interaction with external vendors

Periodic interaction with external auditors.

Internal :

Daily interaction with, Director of Finance, Finance staff, NRMP President & CEO, and other NRMP staff

QUALIFICATIONS, KNOWLEDGE SKILL REQUIRED

Bachelors degree or combination of equivalent years of experience and training

Minimum of three (3) years of accounting or bookkeeping experience including accounts payable, general ledger, and financial reports

Experience working with accounting software systems. Experience with Intacct and Nexonia is a plus

Demonstrated computer skills with proficiency in Microsoft Office software (Excel)

Demonstrated ability to perform several tasks concurrently with ease and professionalism

Demonstrated ability to keep client matters strictly confidential

Excellent interpersonal skills and customer service skills

Excellent written and verbal communication skills.

Must demonstrate the ability to exercise sound and logical judgment in various situations.

Self-motivated, independent thinker, and demonstrated flexibility.

ADA SPECIFICATIONS (Physical demands that must be met to successfully complete the essential functions of the job)

This position is a remote position that is primarily sedentary with infrequent overnight travel and may require some bending and lifting. The above statements describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not an exhaustive list of all duties, responsibilities, and skills required.

NRMP is an equal opportunity employer and values diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability or other protected class status. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

CURRENT BENEFIT PACKAGE :

Health and Retirement Benefits :

NRMP offers medical, dental, vision, short and long-term disability, life insurance, flexible spending accounts, and health savings accounts (dependent on medical coverage selected).

NRMP pays 90% of employee medical coverage for full-time staff.

NRMP contributes up to $500 per month for dependent care coverage.

Upon date of eligibility, NRMP provides an 8% non-elective employer contribution into the 403(b) plan and employees are eligible for a 2% employer match if they contribute at least 2% into the 403(b) plan.

Work / Life Balance and Employee Leave :

NRMP offers staff a minimum of three work weeks of annual leave and two work weeks of sick leave each year that is accrued per pay period.

In addition to accrued annual and sick leave, NRMP observes up to 16 paid days off each year.

NRMP offers twelve weeks paid parental leave for birth mothers and six weeks paid parental leave for non-birth parents.

NRMP supports a 35-hour work week.

Other perks :

Enrollment in Employee Assistance Program (EAP).

NRMP offers tuition reimbursement so staff can pursue graduate degrees, certifications or other designations that advance their work in the organization.

Access to LinkedIn Learning suite of professional development courses.

The salary range for the role is $52,100 - $62,400 per year. Salary is commensurate with experience.

remote work

Salary : $52,000 - $62,400

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