What are the responsibilities and job description for the Procurement Specialist position at National Safety Apparel?
Reports To: Director of Sourcing & Supplier Management
Direct Reports: None
FLSA Status: Exempt
Employment Type: Full-Time
Position Overview: The Procurement Specialist plays a key role in supporting the Supplier Management and Sourcing strategic initiatives. This position demands a high level of attention to detail, thoroughness and commitment to meeting deadlines. This position will demonstrate an ability to multi-task efficiently and effectively while also being flexible to accommodate the changing needs of the business. The Procurement Specialist will be responsible for building and maintaining strong relationships with suppliers and cross-functional teams while approaching all interactions with a customer-service mindset. The role requires an independent and self-motivated individual with a sense of ownership that excels in a fast-paced dynamic work environment. Key responsibilities include issuing purchase orders and intercompany orders based on requirements identified by inventory planners, maintaining critical procurement data in relevant systems, and expediting orders with suppliers in order to minimize disruptions and ensure timely delivery of goods to support production operations and customer needs.
Essential Job Functions:
- Enter and issue purchase orders and/or intercompany orders, per requisitions generated by the inventory planning and analysis team.
- Track and maintain purchase order and intercompany order information in TCM (due dates, receipts, pricing, etc.)
- Ensure timely delivery of PO’s and IC’s issued, communicating any exceptions to relevant parties. Expedite critical deliveries with supply chain partners
- Prepare regular status reports on purchase orders, intercompany orders, material availability, etc.
- Develop and maintain relationships with supply chain partners
- Request and analyze quotes for suitability, cost and product availability
- Evaluate supplier performance
- Negotiate pricing, terms and delivery
- Maintain critical information in ERP and other systems
- Coordinating logistics of supplies between facilities and from suppliers
Non-Essential Job Functions:
Other duties and projects as assigned relating to Supply Chain and operations
Training: Provided on the job
Qualifications:
Education & Certifications: High School Diploma or GED required, Bachelor’s degree in Supply Chain or related field preferred
Experience:
- 1-3 years’ experience in domestic/global procurement or supply chain management, vendor management, apparel manufacturing and/or textiles industry a plus
- Knowledge of procurement practices and inventory management
- Advanced skills with Microsoft Excel and experience with email required
- Able to learn quickly, adapt to new processes, procedures and systems
- Willingness to learn and become proficient in ERP / MRP systems and functionality
- Ability to manage and prioritize workload
- Strong attention to detail and able to work on multiple projects at once
- Exceptional organizational skills
- Willingness to be flexible in changing demands and respond to feedback
- Ability to adapt and work in a fast-paced structured environment
- Great relationship management skills
- Strong analytical and methodical thinking skills required
- Strong communication and interpersonal skills
- Demonstrates high level of organizational skill
- Able to apply strong analytical skills and reasoning skills
- Excellent verbal and written communication skills
- Maintains a positive and proactive outlook
Key Competencies: Self-directive, self-sufficient, positive attitude, attention to detail, initiative, planning and organizing work, analytical thinking
Physical Requirements: Must be able to sit or stand for long periods of time
Working Conditions: Temperature controlled office environment
EEO Statement: National Safety Apparel provides equal employment opportunities for all persons regardless of race, color, religion, sex, national origin, handicap, disability, ancestry, age, veteran status, marital status, sexual orientation or any other protected group status as defined by law.
