What are the responsibilities and job description for the Operational Finance Manager (Contract) position at National School Public Relations Association?
Position Overview The National School Public Relations Association is in search of a director of finance and operations. This is a senior level position responsible for leading and directing the critical financial and operational functions of the association. This position plays a key role in ensuring the efficient and effective management of the association’s financial resources, conference registration, human resources, office administration and program revenues and expenses. Executive Director Direct reports : Business Services Specialist Administrative Assistant Position Responsibilities 1. Financial Management Manage and maintain the association's financial records, including budgets, income statements, and balance sheets. Manage and maintain the association’s education foundation financial records, including donations and scholarships. Oversee accounts payable and receivable, ensuring timely and accurate processing of financial transactions. Collaborate with the executive director to develop annual budgets and financial forecasts. Monitor financial performance and provide regular reports to staff program managers, executive director and executive board. Identify opportunities to increase revenue and reduce costs while maintaining program quality. Monitor bank operating accounts and investment accounts. Oversee bi-weekly payroll processing. Develop SOPs related to finances and operations. Annual Financial Audit Coordinate the annual financial audit process, liaising with external auditors and ensuring compliance with audit requirements. Prepare and provide necessary financial documentation and reports for the audit. Implement audit recommendations and maintain strong financial controls. Annual Conference Registration Oversee conference registration process. Collaborate with conference organizers, in advance and on site as needed, to ensure a smooth registration experience for attendees. Chapter Finance Oversight Provide guidance for the association’s chapters on annual IRS requirements for Group Exemption members and general financial best practices. Monitor and ensure chapter compliance with annual IRS requirements. Human Resources Oversee human resources management functions including recruiting, hiring, training, position descriptions, onboarding, termination and offboarding, compensation and benefits (including retirement) programs. Assist executive director in ensuring best practices in human resources as well as compliance with local, state and federal regulations. Property Management Serve as liaison to the office building property manager. Ensure the smooth operations of the office condo space. Financial management and human resources management skills commensurate with director-level oversight. Education and Experience Bachelor's degree in finance, accounting, business administration, or a related field (master's degree preferred). Minimum of 10 years of experience in financial management, accounting, program management or operations in a nonprofit organization. Experience with managing staff and working with external contractors. Knowledge of non-profit accounting principles and regulations. High level of proficiency in financial software (QuickBooks) and Microsoft Office Suite (Excel, Word, PowerPoint). Experience with association membership management software is a plus. Ability to travel annually for national conference. Benefits Strong collaborative and collegial work environment 90% NSPRA-funded health insurance program 4 weeks of vacation 11 paid holidays Up to 12 sick days 3% 401(k) program with matching contributions up to 4% NSPRA-funded disability and life insurance Optional annual bonus (at discretion of the board) Salary range : $offices, with an opportunity to remote work one or two days per week. NSPRA is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. NSPRA makes hiring decisions based solely on qualifications, merit, and business needs at the time.Category : Administrative, Keywords : Administrative Assistant, Location :
