Office Manager

The Office Manager maintains office services by organizing office operations and

procedures, controlling correspondence, maintaining filing systems, reviewing and

approving time records and assigning and monitoring clerical functions.

Essential Functions:

Team Leadership: Supervise and lead a team of administrative and clinical

staff, fostering a positive and collaborative work environment. Monthly staff

meetings. Assist with interviewing and hiring of office staff.

Patient Care: Ensure that patients receive outstanding care and service.

Coordinate care for patients and their families. Work closely with the front office

administrative team at our Podiatry clinics for referrals.

Office Operations: Oversee daily office operations, including appointment

scheduling, patient registration, verifying insurance eligibility and benefit

information, and medical record management.

Compliance: Ensure that the clinic adheres to all relevant healthcare

regulations and maintains compliance with policies and procedures. Ensure

100% compliance with HIPAA and OSHA requirements.

Inventory Control: Monitor and manage clinic supplies and equipment.

Quality Assurance: Implement quality assurance measures to maintain the

highest standards of patient care.

Reporting: Generate reports and analyze data to track clinic performance and

identify areas for improvement.

Staff Training: Provide training and support to staff to enhance their skills and

knowledge. Cross training of staff for versatile staffing. Take responsibility when

the office team makes mistakes in coaching and learning sessions.

Other duties as assigned by the supervisor on an as needed basis.

Core Competencies/Skills Required:

• A minimum of 2 years of leadership as a medical office manager to include vascular experience
• Strong computer literacy.
• Leadership qualities with good communication skills.
• Conflict Resolution skills are a must.
• Working knowledge of HIPAA & OSHA compliance.
• Talent Appreciation – inspires, motivates, coaches, and develops others.
• Listening well and continuously learning and seeking advice and feedback from others,
• Team builder, leader, and manager – creates a culture of positivity.
• Strong organizational skills with the ability to multitask effectively.
• Proficient in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint)
• Excellent communication skills, both written and verbal.
• Ability to handle confidential information with discretion.
• Familiarity with phone systems and other office equipment.

Preferred:

• Bachelor’s degree in healthcare management, business administration, or related field.
• Experience with Athena EHR

We invite qualified candidates who are eager to contribute to our team-oriented environment while enhancing their professional growth through this Office Manager position.

Job Type: Full-time

Schedule:

• Day shift
• Monday to Friday

Experience:

• Medical office management: 2 years (Required)

Ability to Relocate:

• Warrenton, VA 20186: Relocate before starting work (Required)

Work Location: In person