What are the responsibilities and job description for the Administrative Assistant / Front Office position at National Wire LLC?
Job Title : Administrative Assistant
Department : Administration
Report Line : Reports to Human Resources
Location : Conroe, Texas
Overview :
National Wire, a family-owned welded wire manufacturing business since 1995, proudly stands as one of the largest in the southern United States. We are dedicated to surpassing customer expectations in both quality and service.
We are looking for a highly organized and adaptable Administrative Assistant to support our Human Resources and Operations teams. This role will be in charge of the front desk, ensuring a professional and welcoming environment while assisting with various administrative, HR, and operational tasks.
The ideal candidate will have prior administrative experience, preferably with exposure to HR tasks such as handling reports, managing documentation, and assisting with candidate screening. We seek a team player who is proactive, detail-oriented, and comfortable working in a fast-paced environment.
Key Responsibilities :
- Manage the front desk, answer and direct calls, and assist with general inquiries.
- Greet visitors professionally and provide assistance as needed.
- Handle incoming and outgoing mail, ensuring timely distribution.
- Manage office supplies and assist in maintaining an organized workspace.
- Serve as the point of contact for incoming packages and deliveries.
- Assist in various administrative tasks as assigned.
- Assist with light screening of candidates, including initial communication and scheduling interviews.
- Maintain and update HR records.
- Support in the preparation of HR reports and documentation.
- Help with onboarding paperwork and ensure compliance with filing requirements.
- Respond to employee inquiries and direct them to the appropriate HR contact.
- Prepare basic operational reports, ensuring accuracy and timely submission.
- Assist in collecting and organizing data for internal reporting purposes.
- Provide general support to the Operations team as needed.
- Help coordinate internal communications related to operations and HR.
- Distribute payroll checks and ensure accurate mailing details.
- Handle check payments for freight carriers, including making copies and preparing labels.
- Transport accounting paperwork to the designated area daily.
Requirements :
Hourly Rate : based on experience.
Benefits : Dental, health, and vision insurance, paid time off, and life insurance.
Schedule : Monday to Friday, 8 AM to 5 PM.
National Wire LLC is an equal opportunity employer and participates in the E-Verify program. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics.
