What are the responsibilities and job description for the Property Manager (Part-Time) position at NATIONWIDE HOUSING CORP?
Job Description
Job Description
Description :
Nationwide Housing Corporation is seeking an outgoing, reliable and professional Part-Time Property Manager to oversee and be responsible for one of our residential properties, Whispering Pines located in Caledonia, Minnesota. The Property Manager oversees the day-to-day management of assigned residential property in a manner that achieves the full economic potential of the property, provides excellent services to residents, communicates and works effectively as part of the Nationwide team, ensures compliance, and maintains positive relations with governmental agencies.
PRIMARY DUTIES
- Leasing
a) Ensure property is rented to its fullest capacity.
b) Utilize marketing strategies to secure prospective residents.
c) Keep vacancy to a minimum by processing multiple applicants simultaneously immediately upon receipt of vacate notice by current residents.
d) Maintain up-to-date waiting lists to actively ensure minimal vacancies.
e) Ensure completeness and accuracy of applications, tenant paperwork, tenant files and tenant screening.
f) Schedule and complete move-ins, move-outs, and inspections in a timely manner.
g) Monitor and track lease renewals, complete forms, and other paperwork.
h) Complete lease form, outline conditions and terms of occupancy with new residents and complete all required paperwork.
2. Financial Operations
a) Demonstrate ability to understand financial goals, operate assets in Nationwide’s best interest in accordance with Policies & Procedures Manual.
b) Maintain accurate records of all transactions, submit, and enter them into RealPage on a timely basis.
c) Collect and record rents, late fees, deposits, and other monies in a timely manner.
d) Promptly issues late notices for delinquencies and proactively collect delinquent payments.
e) Monitor the property budget and advise the Regional Property Manager of any issues that arise.
f) Ensure that A / P invoices are submitted to the corporate office for payment, handle petty cash and all funds.
3. Administrative Operations
a) Investigate and resolve tenant complaints and issues, prepare written incident reports, prepare serve and document tenant warning notices.
b) Maintain a daily Manager’s log.
d) Remain on-call as needed.
e) Enforce rules and regulations.
f) For affordable properties :
g) Handle evictions by preparing eviction letters, unlawful detainer filings, preparation for court, and appearing in court.
4. Property Maintenance
a) Ensure cleanliness and safety of the building, common areas and grounds.
b) Monitor and document the overall condition of the property, walking the property at least twice per day (morning and evening) to assure residents of management presence and to monitor the overall appearance of the property.
c) Ensure building components are in good working condition and repair.
d) Ensure the cleanliness and safety of the property, advise the Regional Property Manager in writing of any needed maintenance, repairs, or safety issues.
e) Schedule repairs and outside vendors as required.
f) Ensure work orders are being carried out in a timely fashion.
g) Properly record all work orders.
h) Solicit vendor bids as necessary in accordance with company policy.
i) Schedule, direct and supervise assigned maintenance staff.
j) Conduct regular unit inspections and walk through of vacated units assessing any damage, cost of repairs, and arrange for turnover repairs.
5. Unit Turnover / Inspections
a) Ensure units are “turned” in the quickest possible time by monitoring the process.
b) Inspect vacant units prior to move-in.
c) Conduct regular unit inspections (smoke detectors, appliances, mechanical systems, cleanliness, etc.), document findings to Regional Property Manager and file accordingly.
SECONDARY DUTIES
Requirements : JOB QUALIFICATIONS
Desired Education and Experience
PHYSICAL REQUIREMENTS NECESSARY TO PERFORM THIS JOB
Incumbent must be able to :
TOOLS AND EQUIPMENT USED
Incumbent must be able to :
WORK ENVIRONMENT
The work is both indoors and outdoors. Must be able to go outside in all MN weather conditions and varying temperatures to address property-related issues. There will be periods spent in extreme temperatures and weather conditions including heat, cold and humidity when performing daily tasks and property inspections and tours.
This job description does not necessarily list all the functions or accountabilities of the job. Employees may be asked by management to perform additional duties and tasks and employees are expected to continually assess where their assistance would benefit their coworkers and the organization and step in to fill those gaps. Management reserves the right to revise and update job descriptions at any time. Employment at Nationwide is “at-will” meaning either you or the Company may terminate your employment at any time.
