What are the responsibilities and job description for the FAA Senior Executive Assistant position at Nationwide IT Services?
FAA Senior Executive Assistant
Place of Performance: Washington, DC
FAA clearance/background investigation
Nationwide IT Services, NIS, is seeking a Senior Executive Assistant for a potential opportunity
to support our FAA customer.
Duties and Responsibilities
- Work directly with the Executive to support all aspects of his/her daily work routine.
- Maintain the Executive’s calendar, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements. Exercise discretion in committing time and evaluating needs.
- Serve as a liaison between the Executive, his/her staff and others within the FAA. This includes receiving and screening the Executive’s phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution.
- Coordinate work with other staff as needed; play a key role in the coordination of staff efforts both within and outside the department.
- Provide coordination, monitoring, and communication of projects and programs managed by the Executive’s staff.
- Assist in activities and processes including project planning, intake, prioritization, initiation, execution, and training; as well as in fostering collaboration of end-users and key stakeholders.
- Serve as a primary point of contact between the Executive’s governance groups, including helping to coordinate the work of the different groups and providing administrative support for governance meetings.
- Assist the Executive in the development of presentations and white papers for internal and external audiences.
- Determine priority of matters of attention for the Executive; redirect matters to staff to handle, or handle matters personally, as appropriate.
- Keep the Executive advised of time-sensitive and priority issues, ensuring appropriate follow-up.
- Routinely perform a wide variety of support duties.
- Handle printing, mail/overnight packages, copying, filing, and email/messages.
- Sort and triage mail; maintain e-mail and other address directories.
- Compose and prepare letters relating to routine correspondence for the Executive’s signature.
- Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials.
- Transcribe source material, prepare documents, reports, tables and charts; distribute as appropriate.
- Prepare, reconcile, and submit expense reports.
- Maintain paper and electronic filing systems.
- Maintain confidential and sensitive information.
- Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries.
- Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.
- Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.
Qualifications and Special Knowledge Requirements
- Bachelor’s degree and fifteen (15) years of relevant experience.
- Bachelor’s degree must be in management, business, accounting, finance, economics, or related technical discipline.
- A detail-oriented self-starter with prior experience in the IT services industry or with a technology team.
- FAA clearance/background investigation completed
Knowledge, Skills, and Abilities
- Possess excellent computer literacy with the ability to function in FAA multi-system software applications including Microsoft Office Suite, Adobe, and SharePoint.
Federal experience in a technical or managerial business about functional responsibilities.
- Excellent customer service and problem-solving skills.
- Excellent organizational skills, strong attention to detail, and demonstrated professionalism.
- Outstanding interpersonal and customer service skills.
- Strong communication skills both verbal and written.
- Highly responsive to requested needs.
- Ability to prioritize work and multi-task.
- Ability to work in a fast-paced, team-oriented environment.
- Ability to work independently without supervision.
- Ability to work with confidential and proprietary information using utmost discretion.
- Exhibits sound judgment with the ability to prioritize and make decisions.
- Energetic and eager to tackle new projects and ideas.
- Comfortable interacting with high-level executives.
- A team player capable of cultivating productive working relationships across the organization.
- Resourceful, can-do attitude.
- Thrives in a fast-paced environment.
Location:
Federal Aviation Administration (FAA) Headquarters, Washington, DC 20005 (inclusive of
surrounding area Headquarters Offices)
About Nationwide IT Services
NIS is an IT and Management consulting company and a CVE-verified Service-Disabled Veteran-Owned Small Business. Our mission is to deliver value-added services to our customers, leveraging technology, people, and industry best practices to implement innovative solutions through our trusted employees and team members.
Our benefits package includes medical, dental, and vision insurance, life and disability insurance, a 401(k) plan with employer match, paid holidays, PTO (sick/vacation), commuter benefits, an employee assistance program (EAP), educational reimbursement, and Pet Insurance.
Nationwide IT Services, Inc. provides equal employment opportunities (EEO) to all qualified applicants without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, genetics, disability, or protected veteran status.
