What are the responsibilities and job description for the Senior Executive Assistant position at Nationwide Private Client?
Are you passionate about being part of a team that delivers extraordinary care to help individuals and businesses prepare for and protect their retirement? If so, then Nationwide Financial could be the place for you! At Nationwide®, “on your side” goes beyond just words. Our customers are at the center of everything we do and we’re looking for associates who are passionate about delivering extraordinary care.
We are seeking a highly skilled and proactive Executive Assistant to support the President of our Life Insurance Business. The ideal candidate will be a master of multitasking, with exceptional organizational and communication skills. This role requires a high level of discretion, professionalism, and the ability to anticipate the needs of executives. Additionally, this role will provide support to the Chief of Staff for the Life Business and be accountable for planning events, meeting logistics, providing support for our associate boards and activities and overseeing various projects such as real estate planning , conference room management, etc.
The role requires 4 days in office a week with a work schedule beginning between 7a - 8a EST.
Compensation Grade : E2
LI-LP1
Job Description Summary
Are you a problem solver and detailed oriented? If you can take initiative, use both your analytical and creative abilities to make sound decisions and have a desire to solve challenges, we want to hear from you!
As a Senior Executive Administrative Assistant, you'll perform a wide variety of confidential, detailed and complex administrative functions. You will coordinate meetings and make business and travel arrangement decisions for your leader(s) and their team. You'll plan, organize and schedule own work and may serve as a formal lead / mentor to others.
Job Description
Key Responsibilities :
May manage one or more leaders work and community involvement calendars while ensuring work life balance and effective use of their time.
Makes travel decisions that best fit leader's style and calendar. Acts quickly to make adjustments to travel, as needed.
Compiles sophisticated information for reports and presentations.
Screens communications for action items and due dates, bringing key items to the leader's attention. Initiates necessary actions, e.g., follow-ups, prioritizations, action required, etc. Drafts responses for executive review, implementing their style into all communications. Rarely seeks guidance on email replies.
Provides assistance with office procedures or processes that help the team be more productive and efficient.
Monitors departmental expenses, processes expense reports in a timely manner and monitors expense reports submitted by executive and staff for accurate reporting. Assists office budget coordinator with forecasting and planning.
Handles budget for meeting planning. Performs quality check of invoices / accounts payable. Inputs travel expense and other expenses for payment; reviews and passes to office budget coordinator.
Takes on an informal administrative subject matter expert role within the department for other administrative assistants and provides support.
Keeps up to date on Nationwide procedure changes, Human Resources policy changes, business environment, etc. that impact department level plans.
Leads special projects as assigned.
May perform other responsibilities as assigned.
Reporting Relationships : Typically reports to a Senior Vice President-level executive or above and may support multiple executives and their staff. This is an individual contributor role.
Typical Skills and Experiences :
Education : High school, vocational or technical business school studies in secretarial science; undergraduate level coursework beneficial.
License / Certification / Designation : Administrative professional certification(s) such as Certified Administrative Professional (CAP) or Certified World Class Assistant (CWCA) are a plus.
Experience : Typically, eight or more years related administrative experience, including at least four years of Nationwide experience at the executive support level.
Knowledge, Abilities and Skills : Knowledge of company policies and organizational structure. Solid understanding of office practices and procedures. Sound decision-making skills to evaluate, recommend and implement solutions to work processing and office management problems. Strong communication skills to interact with all levels of leaders, associates and external contacts. Ability to proofread for content and format accuracy. Intermediate mathematical calculation skills. Demonstrated ability to build effective business relationships.
Other criteria, including leadership skills, competencies and experiences may take precedence.
Staffing exceptions to the above must be approved by the hiring manager’s leader and Human Resources Business Partner.
Values : Regularly and consistently demonstrates Nationwide Values.
Job Conditions :
Overtime Eligibility : Not Eligible (Exempt)
Working Conditions : Occasional travel. Nonstandard or extended time as needed based on workflow and project needs.
ADA : The above statements cover what are generally believed to be principal and essential functions of this job. Specific circumstances may allow or require some people assigned to the job to perform a somewhat different combination of duties.
Benefits
We have an array of benefits to fit your needs, including : medical / dental / vision, life insurance, short and long term disability coverage, paid time off with newly hired associates receiving a minimum of 18 days paid time off each full calendar year pro-rated quarterly based on hire date, nine paid holidays, 8 hours of Lifetime paid time off, 8 hours of Unity Day paid time off, 401(k) with company match, company-paid pension plan, business casual attire, and more.
