Executive Assistant

We are seeking an Executive Assistant who will provide administrative support to the REH Americas and Infrastructure & Energy Finance (IEF) groups in NYC and LA. The position is NYC based.

The ideal candidate will be highly responsive, reliable, organized, detail oriented, able to balance multiple competing priorities, provide proactive support, and have an ability to anticipate requests of business management leaders

• Provide administrative support in managing and processing REH and IEH staff expense submissions (Concur management, reconciliation of expenses, communication with travel, accounting and audit depts, etc.), meeting/event planning, travel arrangements, preparing and printing documents, etc.
• Maintain oversight for compliance with relevant up to date internal established policies (Travel & Expense).
• Maintain multiple calendars in Microsoft Outlook – constructing agendas and calendar details as far in advance as possible (including those for high-level visitors), highlighting key events, coordinating meetings, meals, and video/audio conferences.
• Coordinate and oversee extensive travel plans, both domestic and international, creating itineraries that involve different time zones, airline and hotel preferences, client contact details, materials needed for meetings, etc.
• Perform general administrative support such as answering phones, copying, faxing, scanning, filing, mailing, printing, binding, creating, and submitting and tracking expenses etc.
• Preparing and organizing important documents including PowerPoint presentations (as needed).
• Coordination of visitors.
• Greet guests/visitors/clients and provide support as needed.
• Work directly with all internal team members / account teams and clients (as needed).
• Set-up scheduled and ad-hoc meetings; attend committee meetings and team meetings, taking and preparing meeting minutes, as needed.
• Ad-hoc tasks and projects as needed

Qualifications

• 5 years of related experience in a corporate environment supporting business leaders and teams. Preference for candidates with experience in a trading floor or investment banking.
• Bachelor’s degree required.
• Must understand the importance of confidentiality.
• Self-motivated, proactive, and able to work in a fast-paced environment. Strong organizational skills and attention to detail are essential. Excellent interpersonal skills and phone manner.
• Effective communication skills; able to convey complex information clearly. Ability to multi-task, adapt to shifting priorities, and prioritize work.
• Strong teamwork orientation and ability to work independently with minimal supervision.
• Proficient in Microsoft Office Suite:
• Outlook/Teams: Create and modify appointments, manage emails, and organize inbox.
• Word: Create and modify communications with features like headers, pagination, and mail merges.
• Excel: Understand and use basic functions and formulas.
• PowerPoint: Modify presentations.

Natixis is an equal opportunity employer, committed to a workplace free of discrimination. Natixis will not tolerate any form of discrimination based on age, color, mental or physical handicap or disability, pregnancy, marital status, sexual orientation, national origin, alienage, ancestry or citizenship status, race, religion, sex (including sex stereotyping, gender identity, gender expression or transgender status), veteran status, creed, genetic information or carrier status, or any other protected characteristic as established by law.

Respect for all means that we deal with each person as an individual and not as a member of any group. All qualified applicants will receive consideration for employment. Management is expected to provide leadership in supporting the firms EEO program by taking steps to promote EEO in all facets of employment including recruitment, hiring, retention, promotion, performance assessment, and career-development opportunities.

The salary range for this position will be between $100,000 - $125,000. Natixis is required by law to include a reasonable estimate of the compensation range for this role. Actual base salary will vary and will be based on several factors including, but not limited to, relevant experience, education, skills set, applicable licensure and certifications, and other business and organizational needs. Base salary is only one component of our total rewards package. Natixis also offers a generous benefits package, and you may be eligible for a discretionary incentive award depending on company and individual performance.