Office Assistant

Job Description: Office Assistant

Location: Odessa, TX (79761)
Department: Operations
Reports To: Director of Operations
Employment Type: Full-Time | On-Site
Company: Natural Gas Power Solutions (NGPS)

About NGPS

At Natural Gas Power Solutions (NGPS), we’re committed to delivering reliable energy services with integrity, precision, and an unwavering dedication to safety and innovation. As we continue to grow, we are looking for motivated individuals who thrive in a fast-paced environment and take pride in their work. Join our team and become part of a company that values teamwork, professionalism, and long-term career development.

Position Summary

We are currently seeking a highly organized and professional Office Assistant to serve as the face of NGPS at our Odessa, TX office. This role is responsible for managing front desk operations while also providing vital administrative support to the Director of Operations and the wider office team. The ideal candidate will be dependable, personable, and capable of handling multiple tasks with efficiency and discretion.

This is an excellent opportunity for someone who enjoys a dynamic office environment, has a strong work ethic, and is looking to grow with a reputable company in the energy services industry.

Key Responsibilities

Front Desk & Reception:

• Greet all visitors, clients, and vendors with professionalism and courtesy, creating a welcoming atmosphere at all times.
• Manage incoming phone calls: answer, screen, and route calls to appropriate personnel; take clear and accurate messages when necessary.
• Maintain cleanliness and organization of the front desk and lobby areas, including managing visitor sign-in/out procedures.
• Handle deliveries, sort and distribute incoming mail and packages.

Administrative Support:

• Provide direct administrative support to the Director of Operations, including scheduling, calendar management, and documentation preparation.
• Draft, review, and edit correspondence, memos, spreadsheets, and reports as needed.
• Maintain accurate digital and physical filing systems for operations, personnel, and project documentation.
• Track office supply inventory and handle ordering to ensure the office remains fully equipped.
• Assist with onboarding new employees by preparing workspace, materials, and coordinating orientation schedules.
• Support company-wide communications and internal event coordination.

Office & Operations Support:

• Liaise with building management, IT, and service vendors to coordinate repairs, maintenance, and operational needs.
• Assist with internal audits and documentation control.
• Provide backup support for other administrative team members when necessary.
• Maintain confidentiality of sensitive company, financial, and personnel information at all times.

Qualifications

• Required: High school diploma or equivalent.
• Preferred: Associate degree in Business Administration, Office Management, or a related field.
• Experience: Minimum 1 year in a receptionist, administrative assistant, or office support role.
• Strong verbal and written communication skills.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Excellent organizational and time-management abilities.
• Strong attention to detail, professionalism, and a customer-first mindset.
• Ability to work independently and as part of a collaborative team.
• Must be dependable, punctual, and maintain a high degree of confidentiality.

Schedule

• Standard Hours: Monday to Friday
• Additional Hours: May include nights, weekends, and on-call hours as needed based on business demands
• Year-Round Work: This is a full-time, permanent position

Compensation & Benefits

At NGPS, we take care of our team. Full-time employees enjoy a comprehensive benefits package that includes:

Insurance & Health:

• Health Insurance – Comprehensive medical coverage
• Dental Insurance – Preventative and restorative dental care
• Vision Insurance – Eye exams, lenses, and frames
• Life Insurance – Company-paid coverage with supplemental options

Time Off & Leave:

• Paid Time Off (PTO) – Generous accrual for vacation, sick time, and personal days
• Holiday Pay – Paid company holidays

Financial Perks:

· Competitive Salary – Based on experience and current market rates

• Bonus Opportunities – Performance and company-based bonuses
• Overtime Pay – Eligible for overtime beyond standard 40 hours

Additional Information

Ability to Commute:

• Applicants must have reliable transportation and the ability to commute daily to our Odessa, TX office (Zip: 79761). This is an on-site role.

Why Work at NGPS?

At Natural Gas Power Solutions, you're not just joining a company — you're joining a family. We promote a culture of growth, respect, and support. Whether you're on the front lines or supporting from behind the scenes, your work matters here. We invest in our people because we know they’re the driving force behind everything we do.

Job Type: Full-time

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday
• Weekends as needed

Ability to Commute:

• Odessa, TX 79761 (Required)

Ability to Relocate:

• Odessa, TX 79761: Relocate before starting work (Required)

Work Location: In person