Purchasing Assistant - Body Care

Salary Range

USD $27.00 / Hr. -

Overview

The Job in a Nutshell :

Under the guidance of the Category Manager and as assigned by the department, the Purchasing Assistant is responsible for supporting the purchasing process and successful execution to store level of their assigned portion of the purchasing process.

Applications are accepted by the date below, which may be updated if the hiring timeline is extended.

02 / 06 / 2025

Responsibilities

Main Ingredients :

New Product, Product Quality and Vendor Coordination

Assist in the evaluation of new product submission by eliminating those that do not meet our standards before further reviews

Research of product and suppliers by ensuring all quality information is received.

Read and evaluate quality information.

Keep abreast of changes to FDA,GMPs standards and regulations.

Participate in new item reviews and document approvals and rankings

Assist in the set-up of new vendors and new items to include local new products.

Maintain and update vendor Liability Insurance.

Maintain and update local products list by state.

Maintain and update Customer Return's Manual

Facilitate vendor and broker requests for approved product lists.

Ordering and inventory

For Distribution center, for promotional and new item orders, for stores and for stock

Processing new store orders including pricing, confirmations and coordination with New Store Operations team

Create vendor order and delivery schedule for each new store as appropriate

Assist with product recalls and returns

Assist with inventory reviews for slow sellers, discontinuations, and set refreshes

Update Replenishment Manager for additions and deletions of items on replenishment

Promotional Coordination

Create, maintain, and update promotional spreadsheets for entry of sale price and vendor promotional costs for monthly Hotline, Grand Opening and In Store promotions

Ensure appropriate vendor contracts on file for promotions

Participate in promotional planning sessions and keep follow up documents accurate

Identify and facilitate corrections of any vendor promotional discount discrepancies and product line items missing from the promotion and communicate corrections to the Category Managers

Process and verify promotional scan back discounts and scan back reports for all promotions including bi-yearly and yearly EDAPs

Obtain and maintain product image files to be featured for Health Hotline ads

Proof Health Hotline ads

Create promotional sign spreadsheet and proof signs for promotions.

Create contest eligible-product lists

Pricing Coordination

Update and maintain new store discounts

Initial processing of price change files for Category Managers final retail pricing approval

Work with the Accounting Department on vendor invoicing issues

Assist with solving price and / or freight discrepancies

Any other assigned data scrubbing involving pricing

Core Set Coordination

Learn the basics of product placement guidelines on Vitamin HO SharePoint to provide guidance at the store level

Learn basics of supplement core sets and how to maintain the lists to provide guidance at the store level

Maintain distributor core set lists

Communications

Work with individual stores on questions involving special orders, new items, regular pricing, promotional pricing, product issues and any other questions they have.

Work with vendors and brokers to answer questions, ensure appropriate paperwork for new items, quality documents, pricing, promotions, item changes and issues as needed

Perform HR Meet and Greet trainings

Although this is a general outline of job responsibilities all employees are expected to be “hands on” and do whatever it takes to get the job done and make the company thrive.

Qualifications

Recipe for Success :

Minimum 2 years of experience in the natural foods industry with a working knowledge of schematics and merchandising; supplement and nutrition experience a plus

Must have Intermediate Microsoft Excel experience

Experience managing projects from inception to completion

Must be detail oriented with excellent organization skills

Strong relationship building, and influencing skills

Excellent communication skills are required

Ability to work as part of a team and independently

This job description is not an employment contract. It does not guarantee a job or that the above listed duties are the limit of responsibilities. The job and job description are subject to change with and without notice. Employees are required to accomplish any and all tasks assigned to them by their manager and / or other Store Support Center manager that might not be listed in this job description.

Need help finding the right job?

We can recommend jobs specifically for you!

LocationUS-CO-Golden

Job ID2025-28713

Address4403 Table Mt Dr

Work EnvironmentHybrid

CategoryHome Office

Salary RangeUSD $27.00 / Hr. -

Salary : $27