Maintenance Administrator

Come join an exciting food manufacturing facility as a Maintenance Administrator 

SUMMARY

Perform duties involved to coordinate the scheduling of maintenance task and inventory, utilizing Maintenance Connection Software. Assist Maintenance Manager and Maintenance Supervisors with data entry and maintain file systems.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• Assist maintenance techs in identifying and obtaining parts for repairs and inventory.
• Know and recognize quality products and practices, and act when defects are identified.
• Develop and maintain vendor relationships.
• Maintain a clean and orderly work area.
• Champion of maintenance software.
• Responsible for all maintenance spare parts and proper inventory levels.
• Expedite critical orders.
• Develop and maintain strong communication with different departments within the company
• Coordinate restocking orders.
• Generate PM and TPM work orders using Maintenance Connection.
• Ensure parts are available to perform work orders.
• Schedule repair and PM work orders.
• Update Task List to improve workorder structure.
• Upload work order information to maintain work order history file.
• Seek and obtain spare part quotes for purchase orders.
• Create PO’s in Maintenance Connection, Coupa, and SAP
• Receive parts in Coupa and resolve any discrepancies
• Work with the maintenance planner on kitting work orders
• Other duties as assigned by supervisor.

QUALIFICATIONS: 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The following list that follows is representative of the knowledge, skill and/or ability required: 

• Working knowledge of the Internet.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. 
• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. 
• Ability to deal with problems involving several concrete variables in standardized situations.
• Ability to interface effectively at all levels of the organization and with our customers.
• Prior experience working with phone line systems.
• Prior office experience with filing, data entry, and scans.
• Ability to operate a telephone, fax machine, calculator, and computer proficiently.
• Excellent customer service and interpersonal skills.
• Proven motivated and reliable team-oriented worker.
• Typing skills; Minimum of 40 wpm typing.
• Strong computer skill with MS Office applications.
• Punctual constant attendance required.

EDUCATION and/or EXPERIENCE  

High School diploma or equivalent (GED) required; 2 years of college preferred; or three to six months related experience and/or training; or equivalent combination of education and experience. 

LANGUAGE SKILLS 

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of customers or employees of organization.

PHYSICAL DEMANDS 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

The following lists physical demands an employee will perform on a regular basis: sitting, viewing a computer monitor, typing/keyboarding, reading, handwriting, talking and hearing, walking, standing, talking on the phone.  Approximately 50% of time is spent sitting, while frequently required to walk, stand and bend.  Must be able to talk and hear well.  Good vision is imperative. 

The following lists physical demands and employee may perform on an occasional basis; lifting and average of 50lbs. crouch/heel/stoop/crawl and reach with hands and arms.  

WORK ENVIRONMENT 

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. 

OTHER DUTIES 

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.  

POSITION TYPE/EXPECTED HOURS OF WORK 

This is a Full Time Non-Exempt position 40 hour per week, and it may require working additional hours depending on business need requirements.  

The Good Stuff – Benefits
Our team members' physical and mental health is important to a thriving workplace. That’s why we offer the following benefits to full-time employees:

• Medical, dental, and vision insurance offered for eligible employees
• 401(k) plan with a company match that vest on day 1 of eligibility
• Paid vacation (40 hours)
• Paid time off (40 hours)
• Holiday pay (11 days)
• Paid short-term disability
• Paid life insurance
• Banfield Pet Insurance Discounts
• Wellness Benefits and Discounts
• Employee Assistance Program 

EEO

We are committed to an inclusive workplace where diversity in all its forms is championed. We are proud to be an equal opportunity workplace and we are an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We also consider qualified applicants with criminal histories, consistent with legal requirements. If you require special accommodation, please let us know. 

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