Administrative / Social Media Marketing Assistant

What You’ll Do

🛎️ Reception & Administrative Responsibilities

• Greet all visitors warmly and professionally, creating a welcoming first impression.
• Answer and route phone calls; take accurate messages as needed.
• Keep the front office and common areas clean, organized, and fully stocked.
• Sort and handle incoming and outgoing mail and deliveries.
• Coordinate with service providers or vendors (e.g., cleaning, IT support).
• Deliver exceptional customer service in person and over the phone.

📱 Social Media Marketing Responsibilities

• Create and schedule engaging content across platforms (Instagram, Facebook, LinkedIn).
• Design simple, on-brand graphics using Canva (or similar tools).
• Write captions, hashtags, and calls to action tailored to our audience.
• Respond to comments, messages, and DMs in a timely, professional manner.
• Stay up-to-date on social media trends and propose fresh content ideas.
• Capture or source photos and videos — smartphone content is perfect!

Qualifications

• 1 year in a receptionist, administrative, or customer service role (preferred)
• Strong understanding of social media platforms and content styles
• Comfortable with tools like Canva, Google Suite, and scheduling platforms (e.g., Buffer, Later)
• Video editing, photography, writing skills or knowledge of our industry (not required).

The Ideal Candidate

• Able to shift smoothly between front desk and digital marketing work

· We’re looking for someone who is genuinely pleasant, eager to learn, and takes pride in their work — someone who shows up with a positive attitude, a professional presence, and a willingness to jump in wherever needed.

· You don’t need to know everything on day one, but you should be the type of person who’s excited to figure things out, ask smart questions, and grow with the role. You take ownership of your responsibilities, care about the details, and enjoy making a great impression — both in person and online.

·If you’re dependable, upbeat, and love the idea of being both the face of our office and the voice of our brand online, we’d love to meet you.