PAYROLL AND BENEFITS COORDINATOR

POSITION: PAYROLL AND BENEFITS COORDINATOR

QUALIFICATIONS:

• 
  Associates Degree in Business or equivalent.

• Minimum of three or more year’s prior experience in payroll and benefits administration.

• Prior municipal/public school experience in payroll processing preferred.

• Skilled in modern office methods, procedures and equipment, including proficiency with Excel and Word and accounting financial software (MUNIS, Tyler Technologies and Softright).

• Excellent organizational and time-management skills and attention to detail.

• Exemplary oral, written and interpersonal communication skills. Ability to interact effectively with various vendors, central office administration, school staff, and various town, county and state administration.

• Ability to maintain the confidentiality of sensitive information, including employee personnel and District-related financial information.

REPORTS TO: Assistant Director of Finance and Operations and Human Resources Coordinator

JOB GOAL: Provide support to the Accounting functions to ensure the efficient delivery of services and information to employees and other internal and external contacts for the coordination, preparation, production, and distribution of payroll for District employees of the Region and the five Town elementary schools of Brewster, Eastham, Orleans and Wellfleet.

PERFORMANCE RESPONSIBILITIES:

Payroll Coordinator for the Region and 5 Town Elementary Schools

• Set up appointments and meet with newly hired employees to complete payroll paperwork and employee benefits where applicable. Enter new employee information into the payroll system including but not limited to salary, position, tax information, benefit deductions, and direct deposit information.

• Set up and maintain employee payroll files.

• Make any necessary changes to employee status: name change, address, tax deductions, and hourly rate/salary, add or delete benefits, medical and/or dental rate changes, direct deposit change, and others as needed.

• Act as the District representative with the Cape Cod Municipal Health Group and process all transactions and correspondence as needed including notifying and assisting staff with the annual open enrollment process and COBRA.

• Enroll and/or process all necessary paperwork for new staff into the appropriate Massachusetts Teachers’ Retirement System and Barnstable County Retirement System.

• Complete verifications of employment and wages as requested.

• Collect all timesheets including all hourly staff, substitutes, adult education staff and all other miscellaneous timesheets for processing.

• Calculate and process any retroactive pay or adjustment pay as needed.

• Verify and process bi-weekly payroll, transmit direct deposit file to bank, pay Federal and State tax withholdings, email direct deposit pay vouchers to employees, print and distribute payroll checks.

• Reconcile and pay all employee deductions: 403(b), 457 Plan, flexible spending accounts, garnishment withholds, health, disability, life, MTRS, Barnstable County Retirement, union dues, and any other withholdings as required.

• Provide assistance to the Human Resources Coordinator and the Assistant Director of Finance and Operations with calculating and preparing projected salary and wage schedules, cash flow analysis and employee benefit costs.

• Provide assistance to the Human Resources Coordinator and the Director and Assistant Director of Finance and Operations with preparing the District’s budget and any supporting documents as required.

• Assist with the preparation and distribution of W-2 forms and other year-end reporting requirements.

• Assist with the annual audit.

• Perform other tasks and responsibilities as may be assigned by the Human Resources Coordinator, Director and Assistant Director of Finance and Operations.

General Office Support

TERMS of EMPLOYMENT: Full time

SALARY: Salary is commensurate with experience; full benefits are provided.

AVAILABILITY: Immediate

PERFORMANCE COMPETENCIES and CRITERIA:

• 
  Must be highly service oriented, with ability to effectively communicate with all levels of employees, candidates and other internal/external contacts.

• Strong computer skills/aptitude with ability to quickly learn new systems and integrate information from a variety of data sources.

• Ability to maintain “grace under fire” and effectively handle a high volume of employee inquiries.

• Ability to use utmost discretion in maintaining and safeguarding sensitive/confidential information.

• Prior experience in a school, municipal environment or private accounting/payroll office.

• Detail-oriented, with ability to produce work with high degree of accuracy.

• Must be highly adaptable/flexible with ability to manage multiple priorities.

• Excellent financial, analytical, organizational, interpersonal and communication skills.

• Highly proficient using Excel and Word and accounting financial software.