Accounts Payable and Receivable Administrator

Job Description

Job Overview

The Accounts Receivable and Payable Administrator is responsible for monitoring and managing accounts, billing, and following up with any customer or supplier with outstanding payments. Financial professionals will provide administrative and clerical support to ensure that books are always current and accurate so that management can make effective business decisions.

Objectives of this role

• Support the company in optimizing our financial transactions and systems by performing reconciliation of payments and customer accounts
• Communicate discrepancies to the management team, identify slow-paying customers, and recommend collection candidates
• Strengthen and grow relationships with clients by communicating with customers regarding past-due accounts
• Assist in streamlining the accounts receivable process by identifying areas for performance improvement
• Exercise integrity and confidentiality in financial reporting, and comply with national and local financial requirements
  
  

Working Relationships:

• Manufacturing: Enter daily production time for all hourly employees
• Gather and verify invoices for appropriate documentation before payment
• Maintain accounts receivable records to ensure aging is up to date, credits and collections are applied, uncollectible amounts are accounted for, and miscellaneous differences are cleared
• Perform daily cash management duties, including the recording of bank deposits, updating and distribution of cash receipt logs, and posting of cash to the accounts receivable sub-ledger
• Monitor and collect accounts receivable by contacting clients via telephone, email, and mail
• Prepare analytical and ratio analyses relevant to A/R so management can gain a better understanding of how collection efforts are progressing
• Support other accounting and finance team members, inventory management, and cost accounting
  
  

Required skills and qualifications:

• Strong mathematical skills
• Understanding of basic principles of finance, accounting, bookkeeping and manufacturing
• Superb time management and detail orientation
• Ability to keep company and partner confidence
• Proficiency with EXCEL
• Good listening and communication skills
• Attention to detail
  
  

Experience:

• Minimum of 6-8 Years of Experience