Sales and Supply Chain Coordinator

Job Description

Job Description

Job Summary :

Under the direction of the Sales and Supply Chain Manager, the Sales and Supply Chain Coordinator performs various purchasing and administrative tasks for PRL Industries Inc.

Job Qualifications :

Education : The successful candidate will possess a high school diploma or equivalent. College coursework or an associate degree is preferred.

Experience : Two to four years of purchasing experience. Purchasing experience in manufacturing, specifically experience in steel foundry operations, machining, materials, and nomenclature, is highly preferred.

Skills : Analytical ability to set priorities and meet operational and organizational needs. Self-motivation, maturity, and the ability to function with minimal supervision. Ability to deal with day-to-day issues and establish / maintain internal customer and external vendor relationships. Possess excellent communication and organizational skills. Proficiency with PCs in word processing, spreadsheets, and database software is essential.

An equivalent combination of education and experience will be considered.

Job Duties and Responsibilities :

• Maintaining the database of current and prospective contractors, suppliers, and vendors of PRL Industries Inc.
• Maintains purchasing documents, files, and records (e.g., Requests for Proposal, vendor files, etc.) to ensure the availability of documentation and compliance with established policies and regulatory guidelines.
• Maintain complete records of contractual agreements and addendums between contractors, suppliers, vendors, and PRL Industries Inc.
• Assists with preparing formal bid documents for items and services to ensure that materials comply with all Federal and State procurement regulations.
• Supplies necessary information to contractors, suppliers, and vendors.
• Assists with the bidding of new projects or material needs. Compiling bid packages (including plans and job information) for all contractors / vendors bidding a job.
• Informs PRL Industries Inc. staff and vendors regarding procedural requirements (e.g., ordering and purchasing procedures, available funds, etc.) to facilitate the purchasing process and ensure consistency.
• Review documents and data (e.g., incoming requisitions, past purchases, reconciliations, inventories, etc.) to ensure the completeness and accuracy of the purchasing process.
• Reviews and authorizes purchase orders within assigned limits to facilitate on-site acquisition of required supplies and / or equipment.
• Process financial data and documents (e.g., bids, incoming purchase requisitions, mail, etc.) to update and distribute information and / or acquire resources to support the purchasing operation.
• Handles work or material cancellations or order changes with all those affected.
• Prepares monthly purchasing reports as required.
• Maintains complex copy files of contractors, suppliers, and vendors.
• Prepares paperwork (purchase order, copies of invoice, and related documentation to be given to the accounting department for disposition.
• Performs general and program-specific clerical functions (e.g., telephone answering, distributing purchase orders, scheduling, copying, faxing, etc.).
• Maintains and manages the CMMC program.