Supplies & Logistics Coordinator

More than a job, this is a position with a higher purpose - where you impact people's lives on a personal, human level. As a Navian Hawaii team member, you will support those guiding patients and their family on their journey, delivering comfort and support with a caring heart, replacing fear with hope, helping them find the beauty and joy in every moment, and providing each person with the kindness and dignity they deserve.

POSITION SUMMARY:

The Supply & Logistics Coordinator is responsible for the efficient management, distribution, and delivery of medical, pharmaceutical, office, and facility supplies to patient homes and operational locations. This role ensures timely replenishment, maintains inventory accuracy, and supports internal teams by coordinating supply chain logistics. The Coordinator will assist the Supplies & Facilities Coordinator and play a key role in ensuring seamless supply operations. This position requires strong organizational skills, attention to detail, and the ability to work independently while managing multiple priorities.

Primary Responsibilities:

Supply Distribution & Logistics

• Conduct daily deliveries of medical supplies, pharmaceuticals, and facility items to designated locations and patient homes, ensuring accuracy and timeliness.
• Organize delivery routes to maximize efficiency, considering traffic patterns, urgency of requests, and cost-effectiveness.
• Ensure all supplies are transported in compliance with safety and regulatory guidelines, including proper handling of temperature-sensitive items.
• Maintain accurate delivery logs, tracking shipments and confirming successful drop-offs with appropriate documentation.
• Coordinate with external vendors for efficient restocking and deliveries as needed.
• Communicate effectively with clinical staff regarding urgent supply needs and delivery schedules.
• Provide customer service and problem resolution for supply-related inquiries from staff and patients.

Inventory Management

• Support inventory control by tracking stock levels at all locations and ensuring adequate supply availability.
• Assist in stocking, organizing, and rotating supplies to prevent shortages, waste, and expiration issues.
• Conduct bi-annual inventory audits and update the inventory management system to reflect accurate stock levels.
• Work with the procurement team to ensure timely ordering of medical supplies, durable equipment, and facility needs, balancing cost efficiency and quality.
• Maintain a clean, organized, and safe storage area for all supplies, ensuring compliance with infection control and safety standards.
• Identify trends in supply usage and suggest improvements to optimize inventory management.

Operational Support

• Act as a backup to the Supplies & Facilities Coordinator when needed, assisting with additional responsibilities as assigned.
• Assist with minor facility maintenance tasks and replenishment of office and cleaning supplies.
• Support process improvements for delivery scheduling, route planning, and inventory replenishment to enhance efficiency.
• Follow proper documentation and compliance procedures related to medical and pharmaceutical supply handling, including maintaining records for regulatory inspections.
• Assist in developing standard operating procedures (SOPs) for supply chain and delivery processes.

Miscellaneous duties

• Maintains data and gathers information for budget and annual reports as needed.
• Serves as a member of agency committees as needed.
• Miscellaneous office duties
• Perform other related functions as assigned by the Director of Operations to support Navian Hawaii’s Mission, Vision and Values.

Personal and Interpersonal Accountability

• Abides by and demonstrates the company Mission, Vision, and Values through both behavior and job performance on a day to day basis.
• Ability to establish and maintain effective working relationships with staff, clients, family members, the public, and representatives of other agencies and organizations.
• Ability to work well under pressure, remaining flexible, proactive, resourceful and efficient as weekly assignments change on a daily basis.
• Adherence to a code of conduct conducive with the company’s policy is expected.
• Demonstrates a commitment to quality and corporate accountability
• Participates in the quality improvement/quality assurance/utilization review program
• Demonstrates good judgment in seeking and accepting guidance, facilitates clear and honest communication with other team members
• Able to work harmoniously with a broad range of staff, volunteers and the community as a representative of Navian Hawaii

Qualifications and Skills Requirements:

• Experience in logistics, supply chain management, or delivery operations preferred.
• Strong organizational skills with attention to detail and ability to multitask effectively.
• Ability to prioritize tasks, manage time efficiently, and work independently with minimal supervision.
• Proficiency in using inventory management software (e.g., QuickBooks, Excel) and GPS tracking systems.
• Good communication and customer service skills to coordinate with clinical teams, vendors, and patients.
• Ability to lift and move supplies up to 50 lbs unassisted.
• Must have a valid driver’s license, clean driving record, and reliable transportation.
• Knowledge of HIPAA compliance and infection control protocols is a plus.

Hours:

• Generally Monday through Friday, 8:00 am through 4:30 pm. However, position requires after hours work including weekends and holidays, as needed.

Employment Requirements:

All offers are contingent on a candidate's successful completion of the following requirements:

• A legally compliant background check
• Drug Screen & Physical Exam
• Providing copies of valid vehicle information such as auto insurance, inspection and registration with an acceptable driver's abstract

Why Navian Hawaii?

• Team-oriented, locally run nonprofit where every voice is heard
• Competitive pay with an excellent benefits package
• Flexible organization that supports positive work/life balance

Salary Range

$20.00 To $28.00 Per Hour

Salary : $20