What are the responsibilities and job description for the Legal Executive Assistant position at Naviga?
Naviga Recruiting & Executive Search is proud to partner with a leading global business law firm to find a collaborative, results-oriented Legal Executive Assistant to join their team. This prestigious law firm, headquartered in Chicago, IL, and London, England, is known for its multi-billion-dollar operations, employing over 3,600 lawyers worldwide. The firm fosters a culture of collaboration, high standards, and professional growth. This is a unique opportunity to work in a fast-paced environment that values problem-solving and innovation while supporting some of the top professionals in the legal industry.
Title: Legal Administrative Assistant
Location: Washington, DC (Hybrid)
Key Notes
- Support a renowned, multi-billion-dollar global law firm with a reputation for excellence
- Work closely with high-level partners and clients, managing critical operations
- Join a culture of collaboration and high performance, fostering professional growth
- Hybrid work flexibility available after onboarding
- Competitive compensation and comprehensive benefits package
- Provide strategic support to partners by managing day-to-day practice operations, ensuring efficiency and success
- Proactively manage attorney schedules, resolving conflicts and coordinating complex travel arrangements
- Delegate and oversee administrative tasks while collaborating with legal support team members to ensure project completion
- Draft and review correspondence, reports, presentations, and confidential documents
- Handle client and external business communications with professionalism and discretion
- Coordinate and lead meetings, preparing agendas, logistics, and accurate materials for distribution
- Maintain compliance with information governance policies through meticulous file management
- Oversee billing processes, including prebilling tasks, liaising with billing and collections teams, and monitoring client budgets
- Develop and maintain professional relationships to ensure cohesive team operations and high-quality deliverables
- A minimum of 5 years of professional executive administrative experience, ideally supporting partners or executives in a legal or corporate environment
- Advanced proficiency in Microsoft Excel, Word, and PowerPoint, Aderant and Intapp
- Excellent communication and interpersonal skills, with the ability to interact with lawyers, clients, and business professionals
- Exceptional organizational and time management skills to handle multiple priorities effectively
- A strong work ethic, flexibility, and a positive, dependable attitude
- Proven ability to maintain confidentiality and exercise professional judgment
- Required: High School Diploma or GED
- Preferred: Bachelor’s Degree
- Medical, Dental and Vision Insurance
- Health savings account (HSA)
- Flexible spending account (FSA)
- Commuter spending account
- Basic life and accidental death & dismemberment insurance (AD&D)
- Short Term and Long Term Disability coverage
- Guide Thrive (EAP)
- Critical illness insurance
- 401(k) and Profit sharing plan
- PTO and Holiday
- Plus much more!
