School Site Office Manager

Description

Responsibilities

• Manage the school office to ensure effective, efficient daily operations
• Perform school front desk administrative responsibilities
• Assist the School Principal and Vice Principals with ad hoc projects as needed
• Coordinate meetings between School Principal and other parties
• Serve as liaison between District and site personnel, parents, students, school and community organizations and general public
• Support the Office Assistant in collecting student attendance data from teaching staff and input into the Student Information System
• Oversee the preparation of daily absence reports and oversee the maintenance of accurate daily attendance and tardy records for all students
• Register, release, or transfer students according to established guidelines and procedures; assist in the completion and receipt of enrollment forms
• Support with student enrollment as needed
• Enter student and family information into database
• Prepare and maintain student records including student enrollment, class rosters, transportation, health, disciple and cumulative files
• Maintain confidentiality of records and information as appropriate
• Provide oral and written translation during school and organizational meetings, and all hard copy and electronic communication with parents
• Provide other interpreter or translation services upon request of the Principal or Vice Principal
• Update documents on Parent Square (school calendar, schedules for events, invitations like graduation) as requested by the school principal
• Work with organizational leadership on truancy procedures including but not limited to writing, printing, distributing, and filing truancy notices 
• Support the coordination of school events including planning, day of coordination, and creating fliers as needed
• Coordinate purchasing process, including obtaining appropriate approvals and initiating purchases 
• Maintain listing of key inventory items (e.g. capitalized equipment)
• Collect invoices from vendors and assign account coding in accordance with the school budget
• Coordinate invoice payments, including sending invoices to Navigator’s Business department for payment and facilitating payment approval process 
• Complete the following time card tasks on a weekly basis: print hourly employee time cards, ensure that employees check timecards for accuracy and sign them, and if necessary, ask employees to correct errors in Paylocity, securely store signed weekly time cards in a binder
• Have the ability to supervise children in a positive manner 
• Attend Governing Board Meetings and other meetings as needed
• Post agendas for board meetings and minutes online in a timely manner
• Evaluate medical emergencies, administer first aid or approved medication to students on an immediate or daily basis to meet their health care needs 
• Serve as the school site COVID Designee by being the main point of contact for all testing, exposure protocol guidance, vaccination tracking, positive case reporting, and any other responsibilities related to COVID
• Perform other tasks and duties as requested by the Principal, Vice Principals, or Support Office Leadership
• Understand that we are Navigator and that all employees are required to support student learning and the day to day activities at the school

Requirements

Who We Are

Navigator Schools is a network of public charter schools that operates four high performing schools, three K-8 schools in the Northern Central Coast area and a K-4 in Hayward. Navigator exists because a group of concerned educators and parents no longer wanted to wait for someone else to figure out how to improve the quality of public school education. They were determined to demonstrate that ethnicity, early English fluency, and socio-economic status are factors outside the classroom that may challenge, but should not predetermine, a student’s academic success. With that determination, our first site was founded.

After studying best practices from schools throughout the United States, we created a rigorous K-8 full inclusion model that anticipates and meets the needs of all students. Our students enjoy research-based, personalized learning supported by a strong instructional staff. Our staff is supported by extensive professional development and regular coaching at every level of the organization which leads to phenomenal results for all students.

Navigator Schools is committed to closing the achievement gap through highly effective, student focused teaching methods, and boasts some of the top test scores in California.  Navigator operates a growing network of schools, with campuses currently in Gilroy, Hollister, Watsonville, and Hayward, and has also positively influenced public school districts and charter school organizations throughout California by establishing partnerships and implementing professional development modules for school staff and leaders outside of the Navigator organization.

Our Mission

Navigator Schools equips students to become learners and leaders in high school, college, and beyond. We develop top-tier teams of educators who continuously improve and innovate schools that deliver phenomenal outcomes for all students, regardless of their circumstances.

Role Summary

The Office Manager is responsible for collaborating with administrators, faculty, staff, parents and students to effectively facilitate the daily operations of the school. The ideal candidate will have a deep commitment to student achievement, hold students and self to high expectations, and uphold Navigator school culture at all times.

Qualifications

• AA or BA Degree preferred, High School Diploma or equivalent required
• Bilingual in Spanish
• Commitment to student success and learning
• Knowledge of commonly used concepts, practices, and procedures within the field
• Reliance on instructions and pre-established guidelines to perform job functions
• Desire to improve professionally, open to receiving coaching and feedback
• Flexible to changing work environment; always presents with a positive attitude
• Ability to read and write correspondence 
• Possesses effective communication skills
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages
• To perform this job successfully, an individual must be able to perform each responsibility satisfactorily
• The requirements listed below are representative of the knowledge, skill, and/or ability required
• Reasonable accommodations may be made to enable individuals with disabilities to perform the responsibility

Accommodations

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Pre-Employment Process 

Employment eligibility will include fingerprints, tuberculosis and/or other employment clearance 

Working Conditions

Environment

Office and diverse school site environments; driving a vehicle to conduct work; fast-paced work; constant interruptions.

Physical Requirements 

Consistent mental alertness; sitting or standing for extended periods of time; lifting, carrying, pushing, and pulling objects up to 30 pounds; bending and twisting at the waist, reaching overhead, above the shoulders and horizontally; dexterity of both hands and fingers while performing duties; seeing to read, write and use the computer; hearing and speaking to exchange information, in person or on the telephone, and make presentations. 

Non-Discrimination Policy

Navigator Schools is an equal opportunity employer and is committed to the

principles of equal employment. We are committed to complying with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations. It is our intent to maintain a work environment that is free of harassment, discrimination, or retaliation based on an individual's race (including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, religion, religious creed (including religious dress and grooming practices), national origin, ancestry, citizenship, physical or mental disability, medical condition (including cancer and genetic characteristics), genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender (including gender identity and gender expression), age (40 years and over), sexual orientation, veteran and/or military status, protected medical leaves (requesting or approved for leave under the Family and Medical Leave Act or the California Family Rights Act), domestic violence victim status, political affiliation, or any other status protected by federal, state, or local laws. The School is dedicated to the fulfillment of this policy in regard to all aspects of employment, including but not limited to recruiting, hiring, placement, transfer, training, promotion, rates of pay, and other compensation, termination, and all other terms, conditions, and privileges of employment. We are strongly committed to hiring a diverse and multicultural staff and encourage applications from traditionally underrepresented backgrounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Salary : $58,000 - $68,000