Personnel Clerk (Human Resources)

Summary

This position is located in the Morale, Welfare & Recreation (MWR) NAF Personnel Office, Naval Air Station Kingsville, Kingsville, TX. The purpose of this position is to provide clerical and administrative support for the MWR and Child Youth Programs (CYP) Non-appropriated employees and management.

Help

Duties

• Performs administrative and technical support work in a variety of personnel functions.
• Processes the full range of personnel actions for craft and trade and pay band non-appropriated fund (NAF) employees involving a variety of occupations.
• Receives visitors and telephone calls; tactfully obtains information about purpose of call or visit, determines if matter can be handled personally, referred to another individual or office, or if it required supervisor's attention.
• Exercises discretion in determining whether visitor or caller is entitled to receive requested information.
• Types a variety of materials using a computer from rough draft or clean copy with responsibility for format, spelling, punctuation, arrangement, and spacing of Material.
• Composes and types Vacancy Announcements for distribution by mail or Email within area of consideration; posts advertisements on recruitment websites.
• Maintains case files for each Vacancy Announcement.
• Screens applications to match qualifications and requirements of position; prepares and forwards lists of qualified applicants to facility managers. Prepares and mails non-selection cards or emails.
• Conducts reference checks on applicants.
• Coordinates release/report dates of new employees and arranges for base access for new hires.
• Examines request for personnel actions (SF-52), for correctness of position numbers and organizational data, verifies all entries, proposed actions to assure correctness of entries and cited authority.
• Ensures supporting documents are complete and attached to SF-52 (e.g. job descriptions, set of duties, etc.), resolves discrepancies and completes missing.
• Computes and flags due dates for various types of personnel actions, i.e., within grade increase, conversions, performance appraisals, expiration date of temporary appointment, salary retention period, etc.
• Monitors status on pending actions.
• Reviews personnel action.
• Retrieves data for reports from automated personnel system (SAP HR system).
• Provides information on status of personnel actions to operating officials.
• Determines necessary documents needed to support transactions and ensures they are included in the action and OPF.
• Establishes and/or maintains OPFs, including consolidation with prior service records.
• Obtains original OPF from records center or other activity as required.
• Determines benefit eligibility, creditable service, (e.g., SCD's) and follows up on suspense actions, (e.g., probationary and trial periods, etc.).
• Ensures necessary signatures and documents needed are present, complete and arranged in proper sequence, and those necessary steps are taken for subsequent routing, mailing and filing.
• Inputs information into the automated personnel system in a timely manner and ensure accuracy of all salary and pay adjustments.
  
  

Help

Requirements

Conditions of Employment

• Must meet Federal Employment suitability requirements and successful completion of background investigation. Background investigations are conducted using fingerprint identification and completion of background inquiry forms.
• Must successfully pass the E-verify employment verification check. Any discrepancies must be resolved as a condition of employment.
• You must go through a Personal Identity Verification (PIV) process that requires two forms of identification from the Form I-9.
• May be required to pass pre-employment examinations.
• A valid State driver's license is required to operate motor vehicles.
• Must have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds Transfer.
• Selective Service Registration is required for males born after 12/31/1959.
• Work requires walking, stair climbing, standing, bending and carrying of light weight files continually throughout the workday.
• Occasional carrying of heavy boxes of items such as papers and files is required.
• Tier III - Secret Clearance required.
  
  

Qualifications

In order to qualify for this position, your resume must provide sufficient experience and/or education, knowledge, skills, and abilities, to perform the duties of the specific position for which you are being considered. Your resume is the key means we have for evaluating your skills, knowledge, and abilities, as they relate to this position. Therefore, we encourage you to be clear and specific when describing your experience. All non-government positions identified on your resume must include complete address and to and from dates. Government positions must include pay plan, series, grade, to and from dates and address of the agency/organization.

Specialized experience directly related to the duties described above. Qualifying experience must have been equivalent to the next lower level in the normal line of progression.

Specialized experience must demonstrate the following:

• The incumbent must be a qualified typist and have at least one year of work experience or higher-level education that demonstrates the ability to perform the duties of the position.
• Knowledge of office file arrangement and the purpose and content of documents in the file, including OPFs, the ability to file and retrieve information and maintain suspense records in accordance with office filing procedures.
• Knowledge of steps and procedures used to process personnel documents.
• Ability to understand and provide basic program information. Knowledge of personnel processing language, procedures and options to process a full range of recurring types of official personnel actions.
• Knowledge of office file arrangement and the purpose and content of documents in the file, and ability to file and retrieve information and maintain suspense records in accordance with office filing procedures.
• Familiarity with and ability to type and use a typewriter and computer including an automated personnel system, Word, Excel, Spreadsheets, Database, etc.
  
  

You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

As part of the application process, you must complete and submit an occupational questionnaire and your RESUME MUST SUPPORT AND VALIDATE YOUR ANSWERS or you may be removed from consideration.

ONLY THE MOST HIGHLY QUALIFIED CANDIDATES WILL BE REFERRED. IF MANAGEMENT DOES NOT WISH TO SELECT A HIGHLY QUALIFIED CANDIDATE, THEY MAY REQUEST A REFERRAL LIST INCLUDING WELL OR QUALIFIED APPLICANTS.

Please follow all instructions carefully. Errors or omissions may affect your rating and/or appointment eligibility.

PLEASE READ THIS VACANCY ANNOUNCEMENT IN ITS ENTIRETY TO ENSURE ALL REQUIREMENTS ARE ADDRESSED IN YOUR APPLICATION PACKAGE.

RELOCATION AUTHORIZED

• NO Payment of Permanent Change of Station (PCS) is authorized, based on a determination that a PCS move is not in the Government interest
  
  

Key Requirements/Conditions Of Employment

• You must be a US Citizen.
• Males must be registered or exempt from Selective Service. https://www.sss.gov/register/
• Selectee must be determined suitable for federal employment.
• Selectee may be required to successfully complete a probationary period.
• Selectee is required to participate in the direct deposit pay program.
• Social Security Card is required.
• Satisfactorily complete an employment verification (E-VERIFY) check.
• A favorable background is a requirement of this position. Failure to obtain and maintain a favorable background may result in the withdrawal of the position offer or removal.
  
  

NOTE: Applicants have the ability to perform an E-Verify Self Check to confirm employment eligibility at http://www.uscis.gov/mye-verify/self-check. Although a Self-Check is not mandatory, it can be a useful tool for applicants to find out if there is a problem with their employment eligibility records and resolve any issues before taking a job.

Education

This position does not have a positive education requirement.

Additional information

The Federal government offers a number of exceptional benefits to its employees. Benefits you get to enjoy while working for our TEAM include but are not limited to:

• Comprehensive benefits package (medical, dental, life insurance, spouse & dependent life insurance, long-term disability, retirement, and 401(k) savings plan, annual and sick leave, tuition reimbursement, etc.).
• Stability of Federal Civilian Service
• People with passion for doing work that matters
• Quality of Work Life Balance
  
  

Some positions have special requirements- Position is a non-critical, sensitive, position requiring access to IT II system and/or access to PII. An access National Agency Check investigation (ANACI) is required via the SF 86 security form.- Required to submit a Financial Disclosure Statement, OGE-450. Executive Branch Personnel Confidential Financial Disclosure Report upon entering the position and annually, in accordance with DoD Directive 5500-7R, Joint Ethics Regulation, dated 23 March 2006.- Salary is dependent on experience and/or education.- For positions requiring travel more than twice per year, selectee may be required to obtain and maintain in good standing a Government-issued Travel Card for official government travel purposes.

This announcement may be used to fill additional vacancies within 90 days of closing date.

The Department of the Navy (DON) is an Equal Employment Opportunity Employer. Applicants are assured of equal consideration regardless of race, color, national origin, religion, sex, age, mental or physical disability, genetic information, reprisal, marital status, political affiliation, sexual orientation, or any other non-merit factor. This agency provides reasonable accommodations to applicants with disabilities. Applicants with disabilities who believe they may require reasonable accommodations should email their request to MILL_CNIC_NAF_EEO@navy.mil to ensure proper consideration is given. The decision on granting reasonable accommodation will be on a case-by-case basis.

This activity is a Drug-Free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated. Federal employees have a right to a safe and secure workplace, and Sailors, their family members, and all other customers have a right to a reliable and productive Federal workforce.

Read more

• Help
  
  

Review our benefits