Program Manager

Program Manager

Job Description: Program Manager

Location: Tallahassee, FL

Project Term: Until 6/30/2027

Overview:

We are seeking an experienced and detail-oriented Program Manager to oversee the development of new and existing functionalities within a Health Management System (HMS). The selected contractor will collaborate closely with various stakeholders to ensure successful project execution, meeting technical specifications, timelines, and budget. This role requires a strong understanding of project management methodologies, data/system modernization, and health IT systems.

Key Responsibilities:

• Collaborate with the project leads and workgroups to prioritize tasks related to the initiative.
• Develop, maintain, and update project artifacts, including project plans, status reports, risk assessments, and related documentation.
• Produce and maintain comprehensive application documentation, including business analysis, process flow diagrams, requirements documentation, etc., for data modernization projects.
• Facilitate collection of system requirements from business program staff and perform business process analysis.
• Develop process maps and assist the project team in all phases of the project lifecycle.
• Create test cases and test plans for User Acceptance Testing (UAT) and facilitate UAT with business staff.
• Organize and facilitate meetings, ensuring decisions are documented, issues and action items are tracked, and progress is communicated.
• Communicate regularly with project teams, leads, stakeholders, and management to provide updates on activities, deliverables, and statuses.
• Actively participate in project status meetings, ensuring alignment with organizational IT standards and guidelines.
• Ensure compliance with Project Management Office Policies and Procedures.
• Maintain a high level of security and confidentiality in all project-related activities, adhering to data security policies.

Contractor Qualifications and Experience:

• Minimum of 5 years of experience in project management, including managing large-scale, multi-phase projects.
• At least 5 years of experience in communicating project updates effectively, both orally and in written form, to technical staff, executive management, and user groups.
• A minimum of 5 years facilitating current state or application analysis sessions, documenting use case process documents, and creating workflow diagrams.
• At least 5 years of experience with User Acceptance Testing (UAT) methodologies, including documentation and execution.
• Proven experience with meeting facilitation, documentation, and tracking work tasks.
• 5 years of experience with Microsoft Visio, Word, and Excel, and a strong understanding of project management tools.
• Minimum of 5 years developing and presenting project plans, status reports, and detailed status presentations.
• Demonstrated ability to track project schedules, manage work breakdown structures, and mitigate risks/issues.
• Successful track record of delivering projects on schedule, within scope, and within budget.
• At least 7 years of experience leading data or system modernization projects within a government agency.
• Minimum of 1 year of experience working with Health Information Technology (Health IT) systems.
• Certified Project Management Professional (PMP) certification is required.

Data Security and Confidentiality:

• The contractor must comply with all data security and confidentiality policies and procedures during the execution of this scope of work.

Travel Reimbursement:

• Travel reimbursement is authorized only when pre-approved by the Contract Manager