Admin Assistant, Franchise Management

Company Description

We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, MSNBC, CNBC, NBC Sports, Telemundo, NBC Local Stations, Bravo, USA Network, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through Universal Filmed Entertainment Group and Universal Studio Group, and have world-renowned theme parks and attractions through Universal Destinations & Experiences. NBCUniversal is a subsidiary of Comcast Corporation.

Here you can be your authentic self. As a company uniquely positioned to educate, entertain and empower through our platforms, Comcast NBCUniversal stands for including everyone. Our Diversity, Equity and Inclusion initiatives, coupled with our Corporate Social Responsibility work, is informed by our employees, audiences, park guests and the communities in which we live. We strive to foster a diverse, equitable and inclusive culture where our employees feel supported, embraced and heard. Together, we’ll continue to create and deliver content that reflects the current and ever-changing face of the world.

Job Description

The Administrative Assistant is responsible for supporting all day-to-day activities undertaken by the President, Franchise Management and Brand Strategy.  The individual in this role is responsible for managing schedules, coordinating meetings and handling travel arrangements.  This role will also include the preparation of presentations, asset management, tracking of key actions required and direct liaison with senior level stakeholders both internally and externally.

Responsibilities:

• Manage complex schedules and coordinate meetings with internal and external parties across multiple time zones, including compiling agendas for recurring standing meetings, often balancing the strict demands of high-level filmmakers and studio heads and anticipating problems and conflicts in advance
• Coordinate complex domestic and international travel schedules and arrangements, including collecting required travel documentation and scheduling with external and internal parties across the globe, taking into account different time zones and commitments of high-level executives and filmmakers
• Provide AV and conference room support for multimedia and hybrid meetings
• Ensure the timely processing of expenses utilizing the latest electronic processes for payment to corporate credit card
• Process invoices and create POs for Franchise Management theatrical spends
• Establish and maintain positive relationships with internal and external partners
• Perform basic administrative tasks and provide IT support as needed for the executive and team
• Special projects as needed
• Must maintain a high level of confidentiality at all times

Qualifications

• 2 years of experience
• Proficient in Microsoft Word, Outlook, PowerPoint, Adobe and Excel

Eligibility Requirements:

• Interested candidate must submit a resume/CV through www.nbcunicareers.com to be considered
• Must be willing to work in Universal City, CA
• Must have unrestricted authorization to work in the United States
• Willingness to work evenings and weekends with short notice and be flexible with hours

Desired Characteristics:

• Ability to work independently and show a strong sense of initiative
• Excellent verbal and written communication skills
• High level of attention to detail while managing multiple tasks
• Experience working in, and a positive attitude toward, a rapidly changing business environment
• Excellent organizational and analytical skills
• Interest in pop culture and the latest trends

Additional Requirements:

Required On-Site: This position is required to be performed full-time from an NBCUniversal-designated worksite.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website

Salary range: $60,000.00 - $80,000.00 (not bonus eligible)

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision.

NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access nbcunicareers.com as a result of your disability. You can request reasonable accommodations by emailing [email protected].