What are the responsibilities and job description for the Senior Administrative Assistant position at NBCUniversal?
Universal Orlando Resort believes in-person collaboration is key to our success. Many of our Team Members work in a hybrid capacity, contributing from the workplace a minimum of three days per week. There are also roles that require being on-site full time. Limited remote opportunities may be available within specific departments. You’ll learn more about this during the recruitment process.
JOB SUMMARY :
Provides advanced administrative and computer support to Director and / or Assistant Director and their departments.
MAJOR RESPONSIBILITIES :
Initiate and follow-up on action items for new and / or routine projects, processes, and / or policies. Coordinates with other departments and / or external sources.
Generates department correspondence and / or reports. Uses appropriate computer programs to analyze, compile, update and maintain department correspondence and / or reports. Disseminates data / information to the appropriate parties. Prepares expense reports. May create presentations and / or corresponding materials.
Screens / prioritizes / directs incoming calls and mail / correspondence, taking appropriate actions as necessary.
May maintain executive(s)’ and corresponding department’s calendars, coordinate meetings, and / or set appointments. Makes travel and / or training arrangements when necessary.
Provides administrative support, direction, guidance, and / or training to department. Serves as a liaison with other departments in acquiring and maintaining technology, supplies, onboarding, work space coordination, sourcing and other logistical needs through standard UO / UPR procedures.
Understands and actively participates in Environmental, Health & Safety responsibilities by following established UO policy, procedures, training and team member involvement activities.
Performs other duties as assigned.
SCOPE :
COMPLEXITY OF WORK : Moderately routine; general policies applied. Some decision-making.
RELATIONSHIPS OUTSIDE WORK UNIT : Exchange of information which occasionally requires tact and / or diplomacy.
EDUCATION :
High school degree or GED is required.
Bachelor’s degree is preferred
EXPERIENCE :
2 to 5 years of administrative assistant experience preferred
Or equivalent combination of education and experience.
ADDITIONAL INFORMATION :
Proficiency in MS Word and Excel required.
Proficiency in MS PowerPoint and Outlook preferred.
Familiarity with UO systems is a plus.
Your talent, skills and experience will be rewarded with a competitive compensation package.
Universal is not accepting unsolicited assistance from search firms for this employment opportunity. All resumes submitted by search firms to any employee at Universal Orlando via-email, the Internet or in any form and / or method without a valid written Statement of Work in place for this position from Universal Orlando HR / Recruitment will be deemed the sole property of Universal Orlando. No fee will be paid in the event the candidate is hired by Universal Orlando as a result of the referral or through other means.
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