Events Coordinator

Events Coordinator
Hybrid | Marketing | Full-Time

WHO WE ARE

Headquartered in Nashville, Tenn., Ncontracts leads the industry in integrated risk management and compliance solutions, serving over 5,000 financial institutions nationwide. As a six-time Inc. 5000 Fastest Growing Companies honoree and consistent year-over-year recipient of "Best Places to Work" awards, we offer a thriving, work environment where career growth and life-work balance go hand in hand.

At Ncontracts, you'll join a team of industry experts dedicated to strengthening the financial services sector through innovation and thought leadership. We're seeking creative, collaborative, and self-driven professionals across all areas of our business - from developing cutting-edge solutions to sales, marketing, customer support, and beyond. Join us in our mission to make the financial industry stronger and more resilient, while advancing your career in a supportive, dynamic environment that values your unique skills and perspectives.
 

THE ROLE

The Events Coordinator reports to the Sr. Manager, Events Marketing and manages shipping and fulfillment of industry events and user conferences. The individual filling this role will be an organized, detail-oriented, and personable teammate. The selected candidate must be capable of providing logistics support for a variety of conferences and events.  The ideal candidate will be efficient at working in a fast-paced, dynamic environment and will be eager to learn and grow within the team. 

YOU WILL

• Manage proactive planning, communication, and scheduling for shipping a wide variety of events including industry events, user conferences, and additional internal events 

• Order and maintain inventory of all event supplies, promotional products, conference materials, and gifts 

• Establish and maintain relationships with vendors and remain under budget with all costs 

• Proactively address potential problems that arise and alert manager about risks and deviations to plan, and make recommendations for corrective action 

• Participate in pre-planning meetings for industry events and user conferences 

• Participate in all committee meetings leading up to the conference and support on site execution of interdepartmental initiatives 

• Assist maintaining registration platform and provide weekly status reports to stakeholders 

• Help with buildout of mobile app to create an engaging and informative experience for our customers 
   

YOU BRING

• Bachelor’s degree in hospitality, event management, marketing, or a related field with event planning experience 

• Prior experience coordinating large and small events; conference/tradeshow experience preferred 

• Proficient in Microsoft Office  

• Must be available to work onsite at our Brentwood, TN office 

• Ability to lift 30 lbs 

• Confidence managing multiple tasks with strong attention to detail and the ability to prioritize projects in a fast-changing environment and still meet deadlines  

• Ability to maintain high standards despite pressing deadlines; establish high standards  

• Strong verbal and written communication skills; interpersonal and follow-up skills  

• Polished and professional when dealing with association and venue contacts, vendors, colleagues, and executive management  

BONUS POINTS

• Comfortable with managing budgets 

• Familiarity with project management systems; Asana, Wrike, Trello, etc. 

• Familiarity with event software; Swoogo, EventMobi, cvent, Bizzabo, etc 

WE OFFER

• A fun, fast-paced work environment
• Responsible PTO Plan that meets or exceeds state and local medical and family leave laws
• 11 paid holidays
• Community and social events to keep you connected and engaged
• Mental Health Benefits
• Medical, Dental and Vision insurance
• Company-paid Group Life Insurance, Short- and Long-Term Disability
• Flexible Spending Account & Health Savings Account
• Aflac Benefits – Critical Illness, Cancer Protection, & Hospital Choice
• Pet Insurance
• 401 (k) with company match with eligibility on Day 1 of employment
• 2 Paid Volunteer Time Off Days
• And much more!
   

Compensation Information

Pursuant to state and local law disclosure requirements, the pay range for this role, with final offer amount dependent on education, skills, experience and location is $45,000 to $55,000 per year. This position may be eligible for an annual discretionary incentive award. The incentive award amount is dependent upon company performance and your personal performance and is not guaranteed.

AAP/EEO Statement

Ncontracts provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Salary : $45,000 - $55,000