Office Administrator

Overview:

NCS Global is an international supply chain solutions provider specializing in managing the end-to-end lifecycle of IT assets. They offer services such as IT asset disposition (ITAD), data destruction, and e-waste recycling. Their goal is to help organizations maximize the value of their retired IT equipment while ensuring data security and environmental compliance. NCS Global operates with a strong emphasis on sustainability and responsible recycling practices, aiming to reduce electronic waste and promote the reuse of technology. They serve a wide range of industries, providing tailored solutions to meet specific client needs.

Summary:

This multi-faceted role provides administrative support to ensure business needs are met, timely and efficiently. This role supports various groups, including Site Leadership, Facilities, Compliance, Finance, HR and Client Solutions. This role will coordinate office activities and operations while providing clerical and administrative support.

Regular Duties:

• Oversee the day-to-day office functions to ensure the office runs smoothly and efficiently.

Provide administrative support to staff and management, including:

• Supporting the Operations Director with handling correspondence, scheduling meetings, taking notes, etc.,
• assist with compliance related communications and maintain compliance documents and training,
• coordinating facilities and safety related matters/projects,
• maintaining inventory and ordering office supplies,
• assisting HR with tasks such as phone screens and candidate tracking,
• creating employee and visitor badges,
• updating phone lists, organizational charts, etc.,
• various housekeeping responsibilities such as ensuring a clean lobby, clean conference room, regularly running the dishwashers, distributing mail, etc., and
• assisting Finance with various tasks such as monthly benefit premium tracking, scanning and filing documents such as BOLs.

• Assisting the ARS/Client Solutions team with market research, lead generation along with other projects.
• Working with internal stakeholders, clients, partners, and vendors / providers to ensure the smooth and efficient workflow of customer projects.
• On-site, regular attendance required.
• Other job-related tasks as assigned.

Knowledge, Skills, Competencies:

• Proficient with Microsoft Office, to include Word, Excel, PowerPoint & Outlook required.
• Experience with QuickBooks Desktop a plus, including creating new customer/vendors, invoices, purchase orders and bills.
• Maintain confidentiality of sensitive and privileged information.
• Strong communication & organizational skills.
• Ability to prioritize multiple tasks and work under tight time deadlines.
• Organized, self-starter with keen attention to detail.

Physical Demands:

• Duties of this position are performed in a manufacturing environment with occasional exposure to elements such as noise, dust, chemicals, operating machinery, temperature extremes, etc.
• Duties may require periodic sustained visual concentration on a computer monitor or on numbers and other detailed data. Occasional overnight travel is required.
• Above demands are carried out within the local existing Health and Safety guidelines.

Typical Experience:

• No less than three years of relevant experience.

Typical Education:

• High school diploma or equivalent required.

Notes:

This job description is not intended to be an exhaustive list of all duties and responsibilities of the position. Employees are held accountable for all duties of the job. Job duties are subject to change at any time.

NCS Global would like to thank all applicants, however, only qualified applicants will be contacted.

NCS Global does not accept unsolicited resumes from recruitment agencies or fee-based recruitment services.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Our policy on equal employment opportunity prohibits discrimination based on race, color, creed, religion, national origin, gender, sexual orientation, gender identity, age, marital status, veteran or disability status, or other characteristics protected by law.

This policy applies to hiring, promotion, discharge, pay, fringe benefits, job training, classification, referral and other aspects of employment and also states that retaliation against a person who files a charge of discrimination, participates in a discrimination proceeding, or otherwise opposes an unlawful employment practice will not be tolerated. All information will be kept confidential according to EEO guidelines.

Job Type: Full-time

Pay: $22.00 - $24.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Will you now or in the future require immigration sponsorship to continue your employment with our company in the US? If you are currently in a non-immigrant status such as F-1 OPT or H-1B, you will most likely need immigration sponsorship to continue your employment. Please consider this prior to answering this question.

Education:

• High school or equivalent (Required)

Experience:

• administrative: 3 years (Required)

Ability to Commute:

• Rochester, NH 03867 (Required)

Ability to Relocate:

• Rochester, NH 03867: Relocate before starting work (Required)

Work Location: In person

Salary : $22 - $24