Office/Clerical

Location: Sarasota, FL

Job Title: Office/Clerical

Purpose

A. To assist the manager of the property in executing the day-to-day operations

of the office. Activities are largely confined to an office, usually working at a

desk and computer terminal.

Basic Functions

A. Answer telephone calls and either refer them to the proper person, or handle

the call according to company procedures

B. Communicate with various contacts (i.e. utility repair, service companies,

police and fire departments) regarding or services needed at the property by

phone or correspondence

C. Check references of prospective tenants to verify information received

D. Communicate with tenants and prospective tenants, deal with tenant problems,

complaints, and answer questions of overall property procedures

E. Write up work orders to assist tenants with problems, and make the

maintenance staff aware of any deficiencies on the property

F. Set-up, process and maintain new tenant files in accordance with property

filing system.

G. Maintain and track vendor and tenant Certificates of Insurance and

miscellaneous files.

H. Receive, open, sort, and distribute mail

I. Photocopy correspondence and other materials as requested

J. Process invoices by stamping, coding, and filing

K. Type correspondence, property reports (i.e. HAP requests, negative rent

reports, etc) and other materials for the resident manager or as necessary for

the property to function efficiently

L. Operate various office equipment such as a calculator, computer, copy, fax

machine, and any other machinery that assists in the operations of the office

M. Update tenant and office files and records as necessary to maintain a

professional and up to date files

N. Undertake any other duties assigned by the manager, and those normally

ascribed to an office assistant

Knowledge, Abilities and Other Qualities

To perform this job successfully, an individual must be able to perform each essential

duty satisfactorily. The requirements listed below are representative of the knowledge,

skill and/or ability required. Reasonable accommodations may be made to enable

individuals with disabilities to perform the essential duties.

Education and/or Experience

High School Diploma or GED. Knowledge of computer MS Office such as Word, Excel

Access etc.

Language Skills

Ability to speak effectively. At some properties, bi-lingual helpful. Ability to respond to

questions from tenants, vendors and staff.

Mathematical Skills

The ability to add, subtract, multiply, and divide in all units of measure using whole

numbers, common fractions, and decimals. Ability to use a calculator if necessary.

Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in

written, oral or diagram form. Ability to deal with standardized situations with

occasional or no deviation from standard procedures.

Other Skills and Abilities

Ability to operate office equipment such as fax, copier, computer, telephone typewriter,

and calculator.

Physical Requirements

The physical requirements described here are representative of those that must be met by

an employee to successfully perform the essential duties of this job. Reasonable

accommodations may be made to enable individuals with disabilities to perform the

essential duties.

While performing the duties of this job, the employee is required to sit extensively, stand,

walk, use fingers to handle, feel objects, tools or controls, reach with hands and arms,

required to stoop, kneel, squat, or crouch.

Specific vision abilities required by this job include close vision, distance vision,

peripheral vision, depth perception and the ability to adjust focus. Must be able to read

documents that are part of the everyday job such as leases, filing etc.

Manual Dexterity required includes the ability to efficiently operate office machinery.

Work Environment

The work environment characteristics described here are representative of those an

employee encounters while performing the essential functions of this job. Reasonable

accommodations may be made to enable individuals with disabilities to perform the

essential functions.

The noise level in the work environment is usually moderate. Usually indoors (66%-

100% of the time)

Job Type: Full-time

Pay: From $18.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• Office: 1 year (Required)

License/Certification:

• Driver's License (Required)

Ability to Commute:

• Sarasota, FL 34236 (Required)

Ability to Relocate:

• Sarasota, FL 34236: Relocate before starting work (Required)

Work Location: In person

Salary : $18