What are the responsibilities and job description for the Development Associate position at NDI New Mexico?
Job Details
Description
Organization Mission
National Dance Institute of New Mexico is founded with the knowledge that the arts have a unique power to engage and motivate children. The purpose of our distinctive programs is to help children develop discipline, a standard of excellence, and a belief in themselves that will carry over into all aspects of their lives.
Purpose of Development Associate Role:
The Development Associate manages the donor database, gift tracking, and acknowledgment processes in Salesforce. The Development Associate assists the Development team with board/donor communication, committee meetings, fundraising events, and general administration to fulfill the goals of the department. The Development Associate is part of NDI New Mexico’s administrative staff.
Primary Responsibilities:
Management of Development Database Functions
- Manages gift tracking, acknowledging, and reconciliation processes in Salesforce.
- Maintains the integrity of the portfolio system.
- Coordinates logistics for appeals and donor communications
- Administers the donor database
- Act as Salesforce resource for Advancement staff
- Works with the Director of Advancement, to establish consistent organization-wide procedures for administrative support functions in Advancement
- Runs reports, pulls lists, and manages the vetting process for the needs of the Development Team
- Supports the Director of Advancement and administrative departmental functions including filing, photocopying, preparing reports
- Participates in the Salesforce Committee meetings
Communication to Stakeholders
- Provides support for select committees, including sending meeting notices and agendas, taking and distributing minutes
- Coordinates Advancement updates to COF for biweekly board communications.
- Participates in, and project manages as required, cross-departmental projects
Coordination and Support of Events
- Prepare for, attend, coordinate, and follow-up all donor functions including Founders’ Circle, Gala, etc.
- Supports logistical aspects for night of events including table and theater seating, meal preferences, etc.
- Coordinates with the box office to ticket Board and VIPs for performances at The Dance Barns and The Hiland.
- Manages Gala registration for The Dance Barns and The Hiland
Other
- Assists in office management for the Development department
- Other duties as required
Working Conditions, Environment and Physical Requirements:
- Functions performed in a variety of environments including: NDI New Mexico offices, schools, residency sites, and other locations
- Requires reliable transportation and reimbursable in-state travel to NDI New Mexico locations, participating schools, residency sites, and community events
- Requires weekend and evening hours
- May be required to lift up to 15 lbs.
- May be required to navigate stairs
Qualifications
Knowledge, Skills, and Abilities Required:
Job Specific Requirements:
- College degree
- Requires 1-3 years in job related duties including non-profit donor communications and database experience (Salesforce experience preferable)
- Excellent computer skills with MS Word, Excel, Salesforce, Outlook
- Excellent verbal and written communication skills
Core NDI New Mexico Employee Requirements:
- Believes in the mission of the organization
- Strives for excellence in this job with a “Can Do” attitude
- Ability to work with people of all backgrounds and ages
- Highly organized, detail-oriented and result driven
- Ability to prioritize work and multi-task to meet priorities
- Supports teamwork and collaboration by demonstrating strong interpersonal skills
- Communicates effectively through clear speaking, writing and effective listening
- Behaves respectfully, ethically and with personal integrity
- Operates in a fiscally responsible manner
- Demonstrates adaptability through a willingness to be flexible and versatile in a changing work environment while maintaining effectiveness and efficiency
- Professional appearance and telephone manner
- Communicates with board members, volunteers and donors in a courteous, enthusiastic and professional manner
