What are the responsibilities and job description for the Payroll & Benefits Clerk position at Neah-Kah-Nie School?
This Position requires criminal history background checks and pre-employment drug screen.
NEAH-KAH-NIE SCHOOL DISTRICT
Job Description
Job Title : Payroll & Benefits Clerk (Confidential)
Reports : Business Manager / Deputy Clerk
Evaluated By : Superintendent and Business Manager
JOB GOAL : To assist and act in a confidential capacity to the Business Manager / Superintendent in processing the district's payroll including preparation of paychecks, direct deposits and payroll liabilities; assemble and provide information during collective bargaining; provide the district personnel with requested information necessary for providing timely and accurate payment of district employees.
ESENTIAL REQUIREMENTS : To perform this job successfully and individual must be able to execute each requirement satisfactorily. The requirements listed below are representative of the knowledge, skill, and ability needed for the position.
- High School Diploma or equivalent as required by OAR 581-37-030, Oregon Department of Education.
- Two years of vocational training or college preferred with and emphasis in accounting / bookkeeping and two years of job related experience.
- Must be 18 years of age or older.
- Ability to work harmoniously with others and to communicate effectively (both orally and in writing) with the district personnel using tact, courtesy and good judgment.
- Ability to maintain confidentiality of sensitive and confidential information related to personnel, collective bargaining, and legal matters affecting the district.
- Ability to work independently prioritizing tasks to meet deadlines while maintaining a high degree of accuracy and attention to detail .
- Possess a working knowledge of basic bookkeeping and counting procedure and the ability to process all data required to produce the payroll checks and reports.
- Ability to apply bookkeeping and accounting principles to the maintenance of payroll, fiscal records and statements.
- Ability to understand and follow oral and written instructions with a high degree of accuracy.
- Maintain individual payroll files including payroll history, W-4's, medical data, retirement data, and any other approved withholdings requested by employees.
- Skilled in computer operation and use of computer programs involving work processing and spreadsheets, use of telephone, calculator, copier and other office equipment.
- Knowledge of district personnel procedures, group insurance benefit provisions and government regulations as they relate to the Family Medical Leave Act (FEMLA) / Oregon Family Leave Act (OFLA) and Paid Leave Oregon (PLO) and employee benefits.
- Ability to type accurately and rapidly and possess language skills including composition, punctuation, spelling, and correct usage.
- Perform physical requirements which may include :
- Good Attendance
- Moderate degree of physical stamina and occasional lifting up to 50 lbs.
- Ability to sit for prolonged periods of time.
- Ability to frequently stand, walk, and bend.
- Ability to use telephone, computer and other office equipment for extended periods of time.
- Such alternatives to the above requirements as the School Board or the Administration may deem appropriate and acceptable.
ESSENTIAL DUTIES AND RESPONSIBILITIES : Includes the following. Other duties may also be assigned.
CERTIFICATES, LICENSES, REGISTRATIONS, BONDING, AND / OR TESTING REQUIRED :
PHYSICAL DEMANDS :
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
WORK ENVIRONMENT :
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
TERMS OF EMPLOYMENT :
260 days per year, salary depending on experience.
EVALUATION :
Following the probationary period, performance of this job will be evaluated annually in accordance with provisions of the Board's policy on evaluation of classified personnel.
I have read and understand the responsibilities and qualifications of this job description.
Employee Signature Date
