APO Administrative Program Officer I - Executive Level Assistant - Behavior Health

Job Overview
We are hiring! The Division of Behavioral Health at the Department of Health and Human Services is seeking an Executive Level Assistant (Administrative Program Officer - APO). The APO plays a key role in supporting the division's smooth operation by ensuring effective communication, coordination, and compliance. This position helps the director lead, manage interdisciplinary teams, engage with the public, and support policy development. The APO's organizational and problem-solving skills are essential to the division's success in improving behavioral health outcomes.

Key Responsibilities:

• Communication & Coordination: Serve as the main liaison between the director and internal/external stakeholders, ensuring sensitive communications are handled properly.
• Administrative Support: Manage the director's schedule, coordinate meetings, and organize reports and budgets.
• Program/Project Support: Assist in managing multi-faceted behavioral health initiatives, including tracking progress, coordinating resources, and supporting campaigns.
• Data & Report Management: Help organize and distribute data and reports, ensuring the director has necessary information for presentations and policy discussions.
• Regulatory Compliance: Assist in ensuring the division adheres to laws, regulations, and standards, maintaining operational compliance.

Qualifications

Minimum Qualifications: Bachelor’s degree in public or business administration, accounting, or any discipline related to the work assigned. One year of experience in administrative, business management or technical support work including collecting and interpreting statistical, financial, program, or administrative data; or interpreting laws, rules, regulations, and processes. Experience may substitute for education on a year-for-year basis.

Preferred Qualification: Minimum of 2 years administrative support experience involving use of data-based tracking and management, performing administrative/office/support work including the use of personal computers and office equipment. Expert level proficiency in Microsoft Office, Outlook, Word, Excel, PowerPoint, SharePoint, OnBase and web conferencing technology such as Zoom and WebEx. Preference given to work experience connected to the behavioral health field in business management, health administration, social work, or behavioral health related coursework.

Knowledge/Skills/Abilities

Knowledge of: governmental organizations and administrative procedures; project management procedures; research and administrative survey and reporting techniques; the principles and practices of budgeting and accounting; personnel management practices; public relations principles and techniques; the inter-relationships among various operations and groups served; federal and State laws, regulations, and guidelines; legislative processes; advise and guide representatives of other agencies and government officials in solving problems; develop functional objectives, performance goals and criteria, and priorities; computerized business systems; general accounting systems.

Skill in: operation and maintenance of computer equipment and other office machines; developing work and resource usage plans, initiating cost reduction measures, and implementing performance improvement actions; prioritizing/organizing work; data analysis and problem solving.

Ability to: organize and present facts and opinions to exchange information and ideas and to effectively communicate in promoting agency needs, plans, and objectives; conduct research activities; summarize technical data and conclusions into reports; plan, organize, and control the work of others; apply management practices, theories, techniques, and methodologies to assigned responsibilities and leadership requirements; analyze data and draw conclusions; learn agency programs, functions, policies, procedures, processes, communications channels, and objectives related to assigned responsibilities; manage multiple assignments in accordance with defined work priorities and due dates; negotiate for personnel, financial and technology resources.

Job Type: Full-time

Pay: $20.02 per hour

Expected hours: 40 per week

Benefits:

• 401(k) matching
• Life insurance
• Professional development assistance
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Ability to Commute:

• Lincoln, NE 68508 (Preferred)

Ability to Relocate:

• Lincoln, NE 68508: Relocate before starting work (Preferred)

Work Location: In person

Salary : $20