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Executive Assistant

Nederlander Organization, Inc.
New York, NY Full Time
POSTED ON 1/16/2025
AVAILABLE BEFORE 4/11/2025
  • Interact with travel agent to secure arrangements & reservations
  • Track and transfer travel awards points
  • Coordinate Ground transportation, greeters, dinner and other activities during travel
  • Create and Manage travel Itineraries. This position must be on call while he is traveling
  • Organize and update passports, licenses, global entry, and all travel accounts
  • Prepare, maintain, and update executive bios and headshots
  • Manage and organize the executives contacts
  • Screen incoming telephone calls; take and deliver accurate message.
  • Respond to requests by gathering and providing information
  • Sustain multiple daily calendars of meetings and events : Professional and Personal
  • Create, schedule and confirm Zoom meetings
  • Be responsive to emails / texts / phone calls with contact outside normal business hours
  • Act as gatekeeper : Manage staff and guests visits
  • Greet incoming guests and situate them in appropriate conference rooms
  • Organize all Tony Voter ticketing for the COO
  • Submit and track medical claims, EOB's and reimbursements for the COO and his family
  • Maintain Medical testing and vaccination records for the COO and his family
  • Secure and update password login and account information
  • Organize Show Files
  • Open and Organize incoming and outgoing mail
  • Maintain vehicle insurance, parking, registrations, and other requirements
  • Prepare monthly expense reports for the COO
  • Performs additional duties as assigned
  • Assist with additional personal tasks as needed

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