What are the responsibilities and job description for the Executive Assistant position at NEEDS Center?
Transform Your Career with a Key Role in Supporting Programs and Staff.
We are seeking an experienced Office Manager to oversee office operations, manage benefits administration, and act as a liaison for Social Security and Medicaid benefits. Reporting to the Vice President of Finance, you will play a vital role in supporting our programs, staff, and the individuals we serve.
Key Responsibilities:
Office & Operations Management
- Ensure the office and program sites have necessary supplies by managing purchasing.
- Handle incoming mail and distribute it to relevant teams.
- Be the primary point of contact for utility-related issues and office maintenance.
- Work with leasing companies to ensure compliance with agreements and manage vehicle registrations/plates.
Benefits Administration
- Assist individuals in maintaining medical insurance coverage by submitting required paperwork.
- Verify Medicaid eligibility upon request from the Finance team.
- Collaborate with the food stamp agency, NEEDS staff, and guardians to secure and manage food stamp benefits.
Social Security & Representative Payee Responsibilities
- Act as the primary contact for Social Security-related benefits, working closely with staff and guardians.
- Support the Finance Department with required Social Security reporting.
Financial Responsibilities
- Review daily billing logs for accuracy and ensure correct data entry.
- Print and distribute financial reports for compliance and third-party reviews.
- Collect and organize receipts from programs, following up on missing documentation.
- Assist with operational purchases, check-writing, and making bank deposits.
Required Skills and Qualifications
- 3-5 years of experience in an office environment (nonprofit or finance experience is a plus).
- Bachelor's degree preferred.
Critical Skills:
- Strong accounting knowledge.
- Familiarity with benefits/eligibility processes for individuals with disabilities (preferred).
- Proficiency in Microsoft Excel.
- Excellent communication, organization, time management, and problem-solving skills.
- High attention to detail and accuracy—especially when multitasking.
Why You'll Thrive Here
- Comprehensive Benefits Package: Health, dental, vision, life insurance, and FSA.
- Retirement Planning: 403(b) retirement plan with employer contributions.
- Paid Time Off: Generous PTO policy to help you recharge.
- Career Growth: Tuition reimbursement for continued education.
- Technology & Support: Company-provided laptop and phone.
