Assistant Project Manager

Description

Responsible for helping to create project schedules; monitoring the purchasing schedule and identifying and resolving purchasing challenges; ensuring all documents and materials are maintained throughout a project; identifying, tracking, and procuring all necessary materials in a timely fashion. Working with PM to maintain and resolve communication regarding project implications. Assist in the management of the submittal process and effectively communicate with subcontractors and project team to ensure potential issues are quickly resolved. Updating and maintaining current financial reporting based on PM direction. Developing and maintaining positive Subcontractor relationships

ESSENTIAL RESPONSIBILITIES:

1. Document Review: Determines constructability by comparing plans, specs, drawings and other Contract Documents, identifying discrepancies, gaps, ambiguous details and issuing RFIs to gather necessary information. Communicates with Superintendent to verify existing conditions for consistency with Construction Documents.
2. Scope Creation and Negotiation: Ability to initiate and draft all-encompassing scopes of work for all CSI divisions. Articulate and review scopes of work with the subcontractors and suppliers. Ask appropriate questions to understand sub scope detail.
3. Contracting, Purchasing and Buyout: Assist the PM and cross reference the subcontractor proposal and NEI exhibit to vet any discrepancies between the two and identify the costs. Negotiate sub/supplier costs against budget activities. With PM guidance perform buyout and tracked through the buyout matrix. Assist in review and understand contract boiler plate and exhibits. Manage contract, insurance and compliance reporting.
4. Scheduling: Assist in drafting a detailed project schedule with deep project knowledge of activities and the underlying logic required to outline the construction timeline. Assist in drafting 3 week look-ahead schedules for review by PM.
5. Project and Compliance Reporting: Assists with the creation and management of meeting minutes, COR log, submittal log, NEI hot list, focus list, permitting log, buyout log, P&L, RFI log, Maintain weekly status reports on project for PM review. Oversee and ensure insurance renewals and compliance. Assist, develop, monitor and track labor compliance including WBE, MBE, and Section 3 etc.
6. Submittal Procurement: Creation of a submittal schedule/log for all trades, procurement and review of all trade submittal packages, handle distribution, monitoring and tracking of approvals through Owner and Consultants. Review with Supt and ensure compliance of installed products
7. Financial Reporting and Payment: Assist in the creation and negotiate detailed Owner/Subcontractor/Supplier schedule of values. Draft all change orders and incorporate all required back up for review by the Project Manager. Assist in the updating of the P&L monthly for review with the PM. Assist in drafting all Owner requisitions and complete review of all subcontractor applications and 3-parts.
8. Quality Control Oversight: Monitor quality of workmanship and materials on project. Assist to complete in-wall checklist, work to complete and puchlist and distribute to the field team. Provide continual support and assistance to the field teams in an effort to progress the project successfully
9. Safety: It is the duty of an APM to promote and enforce safety protocol and requirements of the projects and monitor the work for compliance with the comprehensive project safety program.
10. Closeout: Manage and oversee all aspects of the project closeout. Work with Owners, consultants, subcontractors and suppliers to produce all closeout paperwork including As-built drawings, monetized punch list creation and completion, final waivers, final inspections, O&M manuals, turnover training, key transfer, final draw, CO, etc.

OTHER RESPONSIBILITIES:

1. Assist in local permitting process.
2. Assist and support all training requirements are met for staff.
3. Other duties as assigned by the Project Manager
4. Support company policies and procedures are being followed with sound management practices.
5. Assist in the identification of and monitor construction risk in the preconstruction and production phases of assigned projects
6. Establish a strong, cooperative working relationship with all team members (field staff, administration, senior leadership, clients, consultants etc.)

Qualifications

• Undergraduate degree preferred in Engineering, Construction Management, or similar field.
• Exemplary communications skills, both written and verbal
• Ability to multi-task and maintain composure in a fast-paced environment.
• Ability to manage, prioritize and complete multiple deadlines.
• A professional demeanor.
• A self-starter attitude and proactive approach.
• Ability to handle sensitive and confidential correspondence.
• Familiarity with basic industry terminology and processes.
• Ability to work well under pressure.
• Experience with Procore Software is preferred
• Proficiency with Microsoft Office Suite (including, but not limited to Word, Excel, Outlook, PowerPoint, Access) and internet navigation
• Flexible and energetic.
• Must be a team player, with a strong desire to help others succeed.