Assistant Director, Food Bank

Neighbor Helping Neighbor Food Bank

Assistant Director

300A S. Carlisle St. New Bloomfield, PA. 17068

Info@nhnfoodbank.com

JOB TITLE: Assistant Director

SUPERVISOR: Executive Director

Neighbor Helping Neighbor Food Bank Inc. (NHNFB) exists to provide supplemental food for the food insecure people of Perry County while treating every individual and family with dignity and respect.

We will reduce food insecurity within our community through the kindness of our volunteers, supporters and donors who provide the gifts of their time and resources.

GENERAL JOB DESCRIPTION

General:

The Assistant Director is involved with the daily and general operations of the NHNFB to include supervising staff, providing for the recruitment and supervision of volunteers, the procurement of foods and related supplies needed for distribution, for liaison activities with Perry County and various social service agencies.

Accountability:

The Assistant Director is accountable to the Executive Director, the Chair and NHNFB Board of Directors for functions as determined.

Position Characteristics:

• Part Time Employee (scheduled 30 hours per week, with Monday, Tuesday, Wednesday, and Thursday as usual operating days. Occasional speaking engagements.)
• Health insurance benefits available
• Holidays on a modified Perry County Schedule
• 2 weeks paid time off. PTO
• Salaried supervisory position, no overtime (reasonable flex time available)
• “At Will” position, as determined by the NHNFB Board of Directors in conjunction with the Executive Director.

MAJOR DUTIES AND RESPONSIBILITIES

The Assistant Director will be responsible for:

• accurate recording of all financial records. Accounts receivable and payable, donations (food and funds), Pay Pal, etc. QuickBooks is heavily relied upon.
• working with the CPA for our tax filings and reporting.
• submission of bi-weekly payroll.
• a variety of statistical reporting.
• Assisting in seeking, writing, and obtaining grants.
• Assisting in the planning and execution of fund raising.
• Maintaining quality, professional relationships with NHNFB members, volunteers, and staff.
• Maintaining a Serve Safe Food Handler Certificate.
• Website, marketing and DAILY social media updates.
• Working with auditors to provide financial records as required.
• To provide donor tracking and thank-you notifications, and to seek to maximize in-kind and financial support of the NHNFB.
• Other duties as assigned.

MINOR DUTIES AND RESPONSIBILITIES

The Assistant Director will:

• Assist with the coordination of volunteer, community services, staff scheduling and retention.
• Assist with ensuring all equipment is fully operational and well-maintained.
• Participate in weekly Perry County Commissioner meetings, occasional speaking engagements, and events.
• When requested, to make presentations to churches, civic groups and others regarding the mission of the NHNFB.
• To attend Perry County Commissioner’s meetings when necessary to provide update reports, to share requests, or to respond to specific questions.

QUALIFICATIONS FOR THE JOB

Education:

• High School diploma or equivalent.
• College degree preferred.

Experience:

• Human Services background is a plus.
• Knowledge of QuickBooks.
• Team leadership.
• Experienced in maintaining fiscal responsibility for a business.

Other:

• Community Service/involvement
• Written and verbal agility.
• Desire for advancement and training opportunities.
• Public speaking and presentation experience.

KEY COMPETENCIES

The Assistant Director needs to possess and demonstrate these key characteristics and skills:

• Excellent Communications Skills – Verbal, written, social media
• Comfortable with public speaking, good listening skills
• Good People Skills – to work with a broad variety of staff and volunteer personalities, with a variety of ages and physical capacities, and recognizing the special circumstances of working with volunteers, as opposed to staff, for delivery of services.
• Good Teaching Skills – the capacity to define tasks, to break them into components, and to teach, instruct, and support others as they do them.
• Good Client Relationship Skills – the capacity to interact with the broad variety of NHNFB clients with compassion, seeking to provide a dignified and supportive environment for serving them.
• Patience – the capacity to think first, react second in dealing with all aspects of NHNFB operations.
• Fiscal Detail Capacity – Demonstrates the capacity to understand basic accounting, to utilize basic spread sheets for record keeping, and to act as liaison with other persons and agencies related to fiscal accountability.
• Physical capacity to reasonably lift, carry, and stand while working in warehouse conditions/operations.
• Flexible – capacity to work through the changes that develop.
• Maintain Driver’s License and Be Insurable – Must be capable of driving NHNFB vehicles and be insurable by the NHNFB insurance carrier.
• Creative – the capacity to develop new approaches, new resources, and to consider new linkages with existing services as conditions change for the NHNFB.

Job Type: Part-time

Pay: From $30,000.00 per year

Expected hours: No less than 30 per week

Benefits:

• Health insurance
• Paid time off

Schedule:

• No weekends

Experience:

• Leadership: 1 year (Required)
• Bookkeeping: 2 years (Required)
• Financial planning: 1 year (Required)

Ability to Relocate:

• New Bloomfield, PA 17068: Relocate before starting work (Required)

Work Location: In person

Salary : $1,000 - $30,000