Human Resources Coordinator

Title: Human Resources Coordinator

Location: Bronx, NY

Salary Range: $68,500/Annual – Exempt

Role Summary:

Reporting to the Executive Director of Human Resources, the Human Resources Coordinator will provide administrative support to the team for all functions, including, employee/labor relations, recruitment, timekeeping and leave management, employee benefits, training, and personnel record management. This is a confidential role which requires effective problem-solving, project management, and time management skills. This role requires a high level of discretion, professionalism, and organizational skills, with a proactive approach to anticipating needs and solving problems.

Primary Job Responsibilities/Duties:

• Assists with internal investigations/grievances as needed.
• Assists with on-boarding of New Hires by verifying educational credentials and/or Immigration documents.
• Performs periodic audits of HR files and records to collect and file all required documents appropriately
• Conducts or assists with post-offer background checks and drug screens or other pre-employment processes as required
• Project Support: Manage HR calendars, schedule meetings. Prepare presentations, reports, and correspondence as needed.
• Project Coordination: Assist with the planning and execution of HR-related projects and initiatives, including gathering data, coordinating logistics, and managing timelines.
• Communication Management: Manage incoming and outgoing communications, including screening calls, responding to emails, and handling sensitive information with discretion.
• Record Keeping & Data Management: Maintain accurate and organized records, both physical and electronic, related to HR operations and activities. May assist with data entry and reporting.
• Meeting Preparation & Follow-up: Prepare materials for meetings, take minutes, and distribute action items to appropriate parties. Follow up on outstanding tasks.
• Event Planning & Coordination: Assist with planning and executing HR events, such as training sessions, team-building activities, and employee recognition events.
• Vendor and Budget Management: Maintains the inventory and order monthly supplies for the department
• Assist with managing relationships with HR vendors and service providers.
• Other duties as assigned: This role may involve other tasks/assignments as needed to support the HR department.

Physical Requirements:

• Ability to sit for extended periods and perform repetitive tasks.
• Must be able to lift and carry up to 15 pounds.

Work Environment / Schedule Requirements:

• Must be able to work onsite 5 days/week and travel between NAICA locations Monday-Friday between 9am and 5pm.

Qualifications:

• A Bachelor's Degree or equivalent work experience in lieu of a degree.
• At least one year of administrative or project management experience.
• Prior HR experience preferred.
• Must be able to read, speak, write, and understand English for administrative purposes.
• Must pass drug screening to be appointed.
• This position may be subject to a series of investigations before and after appointment.
• Proficient with Microsoft Office and Adobe applications.
• Excellent verbal and written communication skills
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy
• Excellent organizational skills and attention to detail
• Ability to quickly learn and utilize the human resource information system (HRIS), and other relevant computer applications.
• Publication and report design/management.

This job description reflects the current assignment of essential functions and is not meant to be all inclusive. Duties and responsibilities may be assigned or reassigned to this position at any time.

Equal Employment Opportunity:

NAICA is an equal opportunity employer committed to maintaining a diverse workforce and inclusive work environment. As such, discrimination in any aspect of hiring or employment based upon age, race, creed, color, national origin, sexual orientation, gender identity or expression, religion, military or veteran status, sex, disability (including pregnancy, childbirth, and related medical conditions), or other applicable legally protected characteristics is strictly prohibited.

Applicants of all backgrounds and experiences are encouraged to apply. NAICA will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable federal, state, and local laws, rules, and regulations. NAICA also offers reasonable accommodations as required by applicable federal, state, and/or local laws. Applicants seeking an accommodation for any part of the application or interview process should contact Human Resources by sending an email to HumanResources@naicany.org with the Subject “Reasonable Accommodation Request.”

NAICA Offers a competitive benefits package that includes:

• Comprehensive Health, Dental and Vision Benefits for full-time employees
• 403(b) Retirement Savings Plans
• Loan Forgiveness Programs for eligible employees
• Paid Holidays and Vacation
• Paid Time-off
• Vol Life Insurance and AD&D
• Term Life and AD&D insurance
• Long Term Disability
• Employee Assistance Program support (EAP)
• Commuter Benefits Program
• Aflac: Short-Term Disability, CA, Accident and Hospital
• Employee Discount Program

False Statements

Misrepresentation of your experience, skills, or education, or submission of false/fraudulent information or documentation during the application process may result in the rejection of your application or termination of your employment.