Executive Assistant

Description

Neighborhood Outreach Access to Health (NOAH) is a Federally Qualified Health Center (FQHC) that offers comprehensive, integrated, and affordable healthcare services to people in need. We serve over 40,000 neighbors with a variety of services, including medical, dental, behavioral health, nutrition, preventive health, eligibility assistance, and health education programs.

At NOAH, we are dedicated to promoting the overall wellness of our employees by fostering a supportive and balanced work environment. We understand the importance of physical, mental, and emotional well-being, and we strive to create a workplace where our team members can thrive both personally and professionally. Join us in making a difference in our community while enjoying a fulfilling and rewarding career.

Job Summary:

This position performs delegated administrative and advanced secretarial duties for assigned senior leadership. Prioritizes and handles heavy work volume and handle routine matters to minimize interruptions and enhance efficiency of assigned area(s). May provide administrative support to several committees chaired by their assigned leader, including scheduling, recording minutes, updating plans and performing research. Handles a high level of confidentiality with assigned work. This position requires strong initiative and diplomacy. Works under general supervision.

Duties/Responsibilities:

• Relieves assigned senior leadership and staff of designated administrative details. Receives telephone calls, makes transfers and takes messages. Screens, sorts, disposes of and replies to incoming correspondence. Prepares letters, memorandum, statistical reports, summaries, and other materials through verbal dictation, knowledge of organizational policy, or other various sources of data and information. Does so with a high level of confidentiality. Coordinates meetings, facility logistics, prepares presentations, distributes materials and takes minutes. Retains various catalog records. Maintains daily appointment calendars; makes travel and lodging arrangements as required. Provides back up coverage to other clerical staff as necessary.

• Coordinates and completes special projects in a timely manner. May manage the patient complaint and grievance processes in certain facilities. Appropriately prioritizes all tasks so that deadlines are met with continued focus on quality. Keeps staff apprised of any critical or major situation.

• Communicates with administrative and departmental personnel, members of the Board of Directors and Medical Staff, as well as persons outside the system.

• Processes and maintains confidential information and records. Updates department manuals. Maintains extensive filing system. May also review, audit and submit timecards using automated payroll system in an accurate and timely manner.

• Performs other duties as assigned.

Qualifications

Education and Experience:

Required:

• Associate degree or 2 years of experience.
• 3 years of experience in the field or in related area.

Preferred:

• 5 years of experience in the field or in related area.

Other Requirements: 

• New Hires are required to pass pre-employment background check and drug testing (effective 11/1/2022).