Accounting Clerk

ACCOUNTING CLERK:

Summary: Under supervision of the CFO, the Accounting Clerk will perform duties within accounts payable, accounts receivable, and general accounting. 

MAJOR DUTIES:

• Vendor Invoice Processing
  • Receive, review, and verify accounts payable invoices for accuracy.
  • Enter invoices into the accounting system using accurate coding for payment processing.
  • Match invoices with purchase orders, contracts, and receipts to ensure proper payment.
  • Assist in the implementation of new technologies, systems, or procedures to streamline payables operations.
• Payment Processing
  • Prepare and process electronic transfers, checks, and ACH payments, ensuring all payments are processed in a timely manner and according to payment terms.
  • Obtain necessary approvals for payments in compliance with NSO policies.
  • Process all payments within established time frames and according to payment terms.
  • Prepare and issue 1099’s according to IRS regulations.
• Vendor Management
  • Maintain up to date vendor records including contact information, payment terms, and tax information.
  • Respond to vendor inquiries regarding payment status, invoice discrepancies, and account balances.
  • Reconcile vendor statements and resolve any differences.
• Agency Billing
  • Create recurring accounts receivable invoices to other partner agencies for services rendered.
  • Include all necessary documentation required to ensure prompt payment.
  • Monitor payments and follow up to ensure accounts are paid in full.
• General Accounting
  • Prepare certain journal entries as instructed by CFO.
  • Record daily banking items and reconcile bank accounts monthly.
  • Assist with annual financial audits by gathering documentation and preparing schedules.
• General office duties include copying, scanning, and filing.
• Other duties as assigned.

JOB REQUIREMENTS:

• High school diploma or equivalent required, with some bookkeeping coursework. An associate’s degree is preferred.
• Solid understanding of general bookkeeping procedures.
• Proficient with accounting software. QuickBooks experience is highly preferred.
• Demonstrated experience with Microsoft Office, including Excel.
• One to three years of related experience required.

SKILLS AND ABILITIES REQUIRED:

• Must have sound judgement, strong technical skills, exceptional organization skills, and the ability to focus and prioritize multiple-and sometimes competing-projects.
• Work effectively, proactively, and collaboratively with program staff, stakeholders, and other partners.
• Demonstrate dependability and responsible behavior in a fast-paced environment.
• Embrace the organization’s mission, understand the big picture, and adapt to shifting needs.

WORKING CONDITIONS:

• The majority of time spent in this position is in a well-lighted, heated, and air-conditioned indoor office setting with adequate ventilation.
• This job requires moderate physical activity performing in a primarily administrative nature. The work requires lifting of storage boxes in the medium range (up to 30 lbs.)
• The work schedule is Monday – Friday, 8:30-5:00 with a 30-minute lunch.

The qualifications, physical demands, and work environment described herein are representative of those an employee will encounter and must meet to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The requirements listed in this document are the minimum levels of knowledge, skills, and abilities.

This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.