Marketing Assistant

It’s an exciting time to be a part of the Nelson\Nygaard marketing team! Join a team of diverse and talented people, who are leaders in their fields. We foster a fun, egalitarian, and creative work environment and provide high-quality work for our clients. Our success stems from adhering to our mission and core values, and we remain deeply committed to mobility, accessibility, and sustainability for all. Helping communities achieve their larger goals defines our approach to transportation planning.

Nelson\Nygaard is currently seeking a highly organized and motivated full-time Marketing Assistant in either one of the following offices: Seattle, WA; Portland, OR; Oakland, CA; or Los Angeles, CA to join our eight-member, national marketing team. The Marketing Assistant will work under the direct supervision of the Marketing/Proposal Manager. The position will help support all Nelson\Nygaard’s offices in proposal preparation, business development, marketing materials creation, and database input. What we are looking for in a candidate is someone willing to grow, who is confident and eager to contribute to the marketing team, and who brings initiative and creativity to the team.

Nelson\Nygaard offers a dynamic and self-directed work environment that is fast-paced, congenial, and supportive. This is your opportunity to work with one of the most innovative groups of planners and engineers in the United States, including highly talented junior and support staff. Our office culture is built upon diversity and creativity.

About Us

For over 35 years, Nelson\Nygaard has led the transportation planning field with our values and innovation. We’ve always been guided by the principle of putting people first—designing transportation systems for people, not just cars. This principle also extends to how we operate as a firm. We were founded by two women who believed in the benefits of a more egalitarian workplace, where leadership and creativity can blossom at all levels and where diversity is a core strength. Today, we are 160 talented and dedicated people in twelve offices across the country who continue to live by those values. What unites us at Nelson\Nygaard is the belief that transportation can change the world and our steadfast commitment to make the world more just, more sustainable, more connected, and more beautiful.

About You

• You’re resourceful, curious, communicative, organized, and enthusiastic.
• You’re interested in how transportation can make the world a better, more equitable place.
• You bring energy and a commitment to your team to do great work together.

What you’ll do

• Complete requests for subconsultant marketing materials from prime consultants
• Coordinate with technical staff to edit and update staff bios and resumes
• Locate, edit, and update (as needed) project profiles and references
• Fill out forms as requested
• Assist coordinators in developing proposal responses
• Locate and tailor project profiles as needed
• Locate appropriate photos and graphics
• Complete required forms
• Save updated materials to file at proposal closeout
• Support the firm’s business development efforts
• Prepare information for our daily intranet/newsletter
• Find and enter opportunities (leads and RFPs/RFQs) in our database
• Complete client vendor/purchaser registrations or roster applications
• Take on special projects as needed, including client research or grant tracking organization
• Assist coordinators in tracking project leads and developing collateral, as requested
• Update and maintain library of marketing materials
• Update staff resumes
• Write new project profiles
• Confirm/update project references
• Update tracking/finding lists

What you bring

• Candidates should have a B.A./B.S. in a related field such as journalism, English, business, planning, communications, or marketing
• Good writing/editing and communication skills, as well as the ability to multi-task and pitch in where needed
• Excellent organizational and customer service skills
• Ability to work overtime, when required to meet deadlines
• Familiar with Word, Excel, and PowerPoint, needed, and some experience with InDesign a plus
• Ability to work in a team environment, across multiple offices

Salary and Benefits

Pay is based on qualifications, years of experience, and location.

Benefits include medical, dental and vision insurance, pre-tax transit and bicycling benefit, a 401k program, life insurance and paid time off. Additionally, we offer flexibility for work from home up to 2 days per week.

Applying for the Position

To apply, please click on the 'Apply Online' link. Qualified and interested candidates must submit the following items:

• Cover letter
• Resume

At Nelson\Nygaard we believe that inclusion spurs creativity, and that innovation is born from an engaged culture of diverse people and ideas. By moving beyond barriers and stereotypes of gender, race, color, religion, national origin, ancestry, age, medical condition, disability, sexual orientation, gender identity, and veteran status, we are committed to building an organization that reflects the diversity of the communities and clients we serve. We strongly encourage applications from Black, Indigenous, People of Color (BIPOC), immigrants, LGBTQ individuals, people with disabilities, and members of ethnic minorities. We’re committed to maximizing the diversity of our team and want to hear from anyone who is passionate about our work.   

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Salary : $67,028 - $81,923