Accounts Payable Specialist

The Accounts Payable Specialist will own the full end-to-end AP process, including processing invoices and related payments for all goods and services necessary for the basic operation of the company. This role will be responsible for coordinating with vendors and key members of the organization to ensure timely payments and accurate coding within the general ledger. In addition to AP, this role will build out procedures to manage the South Denver office more efficiently, aiding the Human Resources team creating documents and gathering materials for onboarding, as needed. This role reports to the Accounting Manager. 

Responsibilities: 

• Manage the processing of daily invoices accurately into the ERP and review the AP email inbox to ensure it is cleared out and invoices are loaded consistently. During busier months, the AP Specialist must be comfortable communicating priorities and resource requirements with the Accounting Manager to ensure invoices continue process timely.  
• Coordinate with Project Accountants and other team members to ensure coding is accurate and appropriate approvals are obtained in order to process payments timely.  
• Perform 2-way match between invoices and purchase orders. Work with Operations to track progress against purchase orders and investigate variances. 
• Run weekly AP aging reports for review and approval of weekly check runs; following approval, and process checks. Update AP system when wires and ACH payments are completed, as applicable. 
• Actively participate in the month-end close process with the Accounting team, ensuring all AP related tasks are completed timely and accurately, communicating with the Accounting Manager and Controller to ensure the month-end close runs smoothly around the end-to-end AP cycle.  
• Review the end-to-end AP process in order to provide suggestions for process improvements, keeping in mind the goals of improved efficiency, reducing errors, and improved communication across the organization and with vendors.  
• Coordinate with the Accounting Manager and Controller to implement AP process improvements. 
• Manage the South Denver office, creating procedures to ensure the daily office management tasks (opening and routing mail, greeting in office visitors, and ordering supplies, etc.) run smoothly and all employees are aware of resources available. 
• Support the Human Resources team with new hire onboarding, including ordering business cards and setting up building access, and other ad hoc requests. 
• Communicate with co-workers, management, vendors, and others in a courteous and professional manner. 
• Conform with and abide by all regulations, policies, work procedures and instructions. 
• Conform to all safety rules and use all appropriate safety equipment. 
• Other job duties as assigned 
  

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions listed above, as well as other functions determined by the direct supervisor.