What are the responsibilities and job description for the Grants Specialist position at Nemours?
The Grants Specialist performs a wide range of key oversight functions related to the administration of proposals and awards under the Sponsored Programs Administration (SPA) Office. The Grants Specialist provides support in administering all federal and non-federal grant proposals and awards which includes document preparation, budget development collaboration, sub-recipient monitoring risk assessment, managing pipeline of pending grants assigned, and coordination with PI's regarding grant related projects. The Grants Specialist will work across all Nemours sites and program areas (research and non-research), including collaborating with Accounting, Post-Award Research Agreements, PI's, Program Managers, and Research Administration leadership to ensure effective and efficient grants management processes. Incumbent should maintain considerable knowledge of federal guidelines, institutional policies and procedures pertaining to external funding and awards funding.
Essential Functions
- Monitors outstanding grant proposals. Reviews, edits and organizes grant documents, in compliance with the institutional Proposal Review and Submission policy, in preparation for submission ahead of the deadline. Identify and recommend action to resolve proposal content that may conflict with Nemours policies and procedures. Maintain status/tracking reports of all pending and submitted proposals.
- Maintains up-to-date knowledge of federal, state, and institutional regulations related to proposal development/submissions and grant administration. Serve as a point of contact for inquiries regarding grant policies, procedures, and best practices. Develop and update training materials, SOPs, policies, and resources related to SPA, Grants Administration.
- Facilitates the Subrecipient Monitoring process in compliance with the institutional Subrecipient Monitoring Policy and SOP by ensuring both pre-award and post award teams collect all necessary information and documentation related to outgoing subawards; Conduct risk assessments on subrecipients for research and non-research subawards; Draft, review, and negotiate outgoing subawards and subcontracts; Create and maintain records of subcontracts including Non-Research and Research; Track and collect subrecipient audit documents for internal and external audits, as required.
- Maintains a record of all Prime RPPRs and other progress reports. Notify stakeholders (assigned post award specialist, PI, and Program Manager) of upcoming RPPRs in compliance with the internal RPPR SOP. Ensure timely submission of the technical progress reports or deliverables by principal investigators in accordance with grant guidelines or contract provisions.
- Facilitates the preparation, review and submission of administrative responses to sponsors as Business Officials and Authorized Officials, to ensure oversight/compliance with all applicable institutional and sponsor regulations.
- Facilitates review and submission of Prior Approval Requests (No Cost Extensions, Carryover Requests, PI Change, Rebudgeting, etc.) for Non-Research and Research.
- Facilitates the preparation, review and submission of Just in Time (JIT) documentation, when requested.
- Facilitates the Change of Grantee Application process with the PI, Post Award team, and external organizations.
- Interprets terms, conditions, and regulations associated with grants, contracts, and cooperative agreements. Facilitate the hand-off of incoming prime grant awards/NOAs to the post award team for processing/project setup.
- Maintains expertise and provide expert assistance and guidance regarding the sponsor electronic grant processing systems (eRA, ASSIST, eBRAP, HRSA, Proposal Central, Research.gov, etc) as a backup; Keep current on all revisions to those systems utilized and learn to effectively use any systems that are developed for proposal development and submission; Create system accounts for PIs and associates as required (i.e., eRA Commons); Provide job aides/instructions for system/account registration, as required.
Requirements
Bachelor's Degree required
CRA, CPRA, and/or CFRA preferred
Minimum one year of grants management and pre/post award experience required; 3 years preferred
Experience in an academic or non-academic research healthcare organization preferred
