What are the responsibilities and job description for the Division Coordinator position at NemoursCareerSite?
Primary Function-
Assists Nemours leaders by providing administrative support. Handles situations requiring knowledge of the overall function of responsibility, the overall organization’s mission, structure, and culture. Acts as central point of contract for other departmental associates on departmental activities. Responds to inquiries and represents the leader in dealing with both internal customers as well as external contacts. Typical duties include maintenance of budget records; setting up meetings including meeting agendas; preparation of correspondence reflecting the wishes of the department and knowledge of the functions. May be assigned special projects.
Essential Functions-
Guide and process all aspects of the clinical schedules of the providers within the assigned divisions. This includes but is not limited to:
Building templates in the EPIC system and submitting to the enterprise templating team
Complete and submit call schedules for all providers within assigned divisions
Submit clinic cancellations, both planned and unplanned
Coordinate surgical schedules with outlook schedules
Manage administrative leader’s schedules with consideration to priorities and time efficiency.
Handle incoming calls with courtesy, provide assistance and information as needed, page physicians as appropriate for provider-to-provider line
Coordinate business travel including airline reservations, hotels, auto rentals and conference registrations for providers
Prepare correspondence (Word), reports (Excel) and PowerPoint presentations along with occasional project work for Division Chiefs and administrative leaders of the assigned divisions.
Qualifications-
High School Diploma Required. Associates Degree preferred.
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