Executive Team Coordinator I

Nemours is seeking an Executive Team Coordinator I (Full-Time), to join our team in Orlando, Florida.

This position is responsible for working independently to AVP, VP, SVP or Chair Executive by providing office support to increase the efficiency and effectiveness of the Executive.  Handles a wide variety of situations requiring knowledge of the overall functions of the Executive’s area of responsibility with tact and confidentiality.  Acts as a central point of contact for other departmental Associates and as a liaison for other ET offices.  Responds to inquiries and independently represents the Executive in managing internal and external customers.  May be responsible for organizational functions such as revision and maintenance of policies and procedures.  Typical duties include maintenance of budget records and developing communications on the Executive’s behalf. Will support the central Florida Specialty and Urgent Care areas. 

Job Responsibilities: 

• Manages Executive priorities in planning, communication and coordination of departmental activities.
• Sets up departmental meetings including agendas requiring knowledge of the purpose of the meetings, organizational priorities, and confidentiality.  Ensures that appropriate parties are included in the meetings. Ensures that attendees know of any pre-meeting work required.  Compiles pre-meeting materials.  Follows up as needed.
• Prepares correspondence for the executive's signature as well as for own activities representing the department for both internal distribution as well as to external vendors and other interested parties. 
•  Prepares reports and presentations both for the executive and others as well as for own activities. Frequently assigned projects requiring research, gathering data, and reporting on results. For example, participating in and being assigned an objective as part of the department's Strategic Management System activities.
• Maintains records for budget and other activities such as purchase orders and accounts payable requests, travel records, confidential reports.  Prepares expense reports for travel and meetings. 
• Represents the executive in dealing with both internal Nemours customers and external contacts. Answers questions or deals with problems independently as well as determines who to refer problems to. Keeps executive informed about issues.
• Ensures departmental Associates are aware of activities, meetings, policies and procedures. 
• Arrange travel for executive and others as needed.  Coordinate travel with other executives as necessary.
• May supervise other clerical/administrative Associates including recruiting, training, coaching and counseling, and disciplining as necessary.
• May perform other functions to support the overall organization such as being responsible for policies and procedures, including writing, revising, communicating and maintaining records.  (These are not Nemours-wide policies, but Hospital specific.)
• Arranges all new hire processing and facilitates on-boarding process for new hires.
• Additional miscellaneous duties and responsibilities, as may be assigned from time to time by employee’s supervisor.

Job Requirements

• Associate Degree required. 
• Minimum (5) five years of experience required.
• Experience working for Senior Management/Executives required.