What are the responsibilities and job description for the Grant Accountant position at NemoursCareerSite?
Nemours is seeking a Grant Accountant to join our team in Jacksonville, Florida.
The Grant Accountant is responsible for the financial analysis, recording, and reconciliation of four distinct areas: (1) Nemours Biomedical Research (Federal and non-Federal grants/subcontracts, Nemours-sponsored grants, Clinical Trials, Symposiums, Registries, Labs & Development accounts), (2) Other grants (non-Research)—Federal and non-Federal, (3) Education, and (4) Donations. This responsibility entails the ability to read and interpret Federal, state, and commercial grants and contracts to ensure proper and accurate accounting treatment.
Each grant/subcontract, Certified Medical Education (CME) course and donation transaction must be recorded in a well-defined activity within the Oracle Projects subsystem based on the grantee, participant, or donor’s requirements and/or intent. Nemours has a very large volume (approximately 1,000) of these types of activities, and they require a substantial investment of time to ensure each activity is properly stated in accordance with Generally Accepted Accounting Principles (GAAP) as well as ensuring compliance with Federal regulatory agencies [e.g., Federal Office of Management and Budget (OMB), National Health Institutes (NIH)] or fiduciary requirements.
These responsibilities include oversight and review of the monthly financial statements, including statements from the Oracle Projects subsystem. Responsibilities also include participation in financial analysis at both high and detailed levels, monthly participation in the general ledger close, monthly preparation of account reconciliations, specialized donation reporting, and submission of required external reporting.
Essential Functions:
- Perform specific grant-related post-award functions such as contract/award review, expenditure review, budget variance analysis, invoicing and collection follow-up, monitoring for grant compliance, and grant closeout functions. Provide monthly financial reports to project directors and meet as necessary to resolve any issues. Provide guidance and recommendations on compliance with applicable grant terms and conditions. For those responsible for “per patient” activities, they must work directly with Research nurse coordinators in receiving and reconciling patient visit information monthly to ensure revenue is recorded timely.
- Oversight and analysis of outstanding grant receivables and deferred revenue to ensure amounts are collectible and revenue is properly stated.
- Preparation and submission of required external Federal and Non-Federal financial reports.
- Set up and maintain projects in Oracle, monitor date ranges, monitor activity status, and process closing of projects by working with Research, Education, or Nemours Institutional Advancement (IA) personnel.
- Prepare assigned journal entries with appropriate supporting detail.
- Perform monthly close functions related to Research, Education, Non-Research grants, and Donations. This includes a detailed review of financial statements in addition to a detailed review of individual project reports.
- Research identified variances on financial statements and project reports to provide explanation and/or determine if an accrual, reclassification, or other adjustment is needed.
- Perform/prepare assigned post-closing duties, including timely preparation and maintenance of general ledger account reconciliations and distribution of reports, invoices, and activity project reconciliations.
Job Requirements:
Bachelor's Degree in Accounting required with no grant experience or Bachelors Degree in a related field with grant experience required.
3-5 years for job related experience required.
Grant experience preferred.
